PS260121 - Hospital Manager PA

NHS Scotland; Elgin; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

NHS pension

Staff benefits

Professional development opportunities

Job summary

NHS Grampian invites applications for a highly motivated Personal Assistant (PA) to the Hospital Manager. The role provides comprehensive administrative and secretarial support in a busy hospital environment, requiring excellent organisational skills, attention to detail and the ability to manage multiple priorities with discretion.

The successful applicant will have PA/EA experience, strong communication and diary management capabilities, and be proficient in MS Office.

Qualifications

• Experience in PA/EA or senior administrative role.
• Excellent communication and interpersonal skills.
• Highly organized with the ability to prioritise workload.
• Demonstrate discretion and confidentiality.
• Proficient with MS Office applications (Word, Excel, Outlook, Teams).
• Experience of minute-taking and managing complex diaries.

Responsibilities

• Provide full diary and meeting management support to the Hospital Manager.
• Coordinate meetings, prepare agendas, and distribute meeting papers.
• Take accurate minutes and track actions to completion.
• Manage correspondence, emails, and telephone enquiries on behalf of the Hospital Manager.
• Prepare reports, presentations, and other documentation to a high standard.
• Liaise with clinical and non-clinical staff, external organisations, and stakeholders.
• Maintain accurate records and support the smooth running of administrative processes.

Skills

PA experience

Diary management

Discretion and confidentiality

Communication skills

Minute-taking

MS Office proficiency

Interpersonal skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We are seeking a highly motivated Personal Assistant (PA) to the Hospital Manager to provide comprehensive administrative and secretarial support within a busy hospital environment. This is a key role requiring excellent organisational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Key Responsibilities

• Provide full diary and meeting management support to the Hospital Manager.
• Coordinate meetings, prepare agendas, and distribute meeting papers.
• Take accurate minutes and track actions to completion.
• Manage correspondence, emails, and telephone enquiries on behalf of the Hospital Manager.
• Prepare reports, presentations, and other documentation to a high standard.
• Liaise effectively with clinical and non-clinical staff, external organisations, and stakeholders.
• Maintain accurate records and support the smooth running of administrative processes.

About You

The successful candidate will:

• Have proven experience in a PA, Executive Assistant, or senior administrative role.
• Possess excellent communication and interpersonal skills.
• Be highly organised with the ability to prioritise workload effectively.
• Demonstrate a high level of discretion and confidentiality.
• Be proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Have experience of minute-taking and managing complex diaries.

What We Offer

• A rewarding role supporting the delivery of healthcare services.
• Access to NHS pension and staff benefits.
• Opportunities for personal and professional development.
• A supportive and inclusive working environment.

If you are committed to providing high-quality administrative support and enjoy working in a fast-paced environment, we would love to hear from you.

Join NHS Grampian and play a vital role in supporting the effective management and delivery of healthcare services across our hospitals.

Contact Anita Gouldsbrough – [e-mail] for information

ADDITIONAL INFORMATION FOR CANDIDATES

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Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

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NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.