Executive Assistant to Director — Strategic Coordination

Aspire; Manchester; On-site; GBP 40,000; Full time

Job summary

A major research institute in Manchester is seeking an experienced Executive Assistant to support the Director. This full-time role involves managing a busy diary, handling communications, and preparing briefings. The ideal candidate has substantial experience supporting senior leadership, strong organizational skills, and is proficient in Microsoft Office. This position requires discretion, attention to detail, and the ability to work effectively under pressure in a fast-paced environment.

Qualifications

• Experience in supporting senior leadership in a higher education or NHS/medical setting.
• Ability to manage complex diaries and high-volume communications independently.
• Experience in an academic, research, clinical or public-sector setting is desirable.

Responsibilities

• Manage the Director’s complex diary and coordinate travel itineraries.
• Handle communications with discretion and prepare meeting materials.
• Liaise with senior stakeholders and take formal minutes.

Skills

Strong communication skills

Attention to detail

Discretion

Organizational skills

Proficiency in Microsoft Office

Education

Educated to degree level or equivalent experience

Tools

Microsoft Outlook

Microsoft Teams

Job description

A major research institute in Manchester is seeking an experienced Executive Assistant to support the Director. This full-time role involves managing a busy diary, handling communications, and preparing briefings. The ideal candidate has substantial experience supporting senior leadership, strong organizational skills, and is proficient in Microsoft Office. This position requires discretion, attention to detail, and the ability to work effectively under pressure in a fast-paced environment.