Executive Assistant to CTO

Eeze; City Of London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A technology firm in London seeks an experienced Executive Assistant to support the Chief Technology Officer. Responsibilities include managing the CTO's calendar, arranging meetings, and maintaining communication with stakeholders. The ideal candidate has proven experience in a similar role, exceptional organisational skills, and proficiency in Microsoft Office. This position offers a hybrid work environment with competitive salary and benefits.

Benefits

26 days paid holiday per year

Competitive salary

Hybrid Working

Private Medical Insurance

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Ability to prioritise and multitask effectively.
• High level of discretion, integrity, and professionalism.

Responsibilities

• Manage the CTO’s calendar and appointments.
• Draft and send correspondence on behalf of the CTO.
• Plan and coordinate travel arrangements.

Skills

Organisational skills

Verbal communication

Written communication

Time management

Discretion

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Overview

We are on the lookout for an experienced Executive Assistant to join us and make a meaningful impact by supporting our Chief Technology Officer (CTO) in driving the organisation’s success.

Responsibilities

• Calendar Management: Efficiently manage and organise the CTO’s schedule, including appointments, meetings, and events to ensure effective time utilisation.
• Meeting Coordination: Arrange and prepare for meetings by gathering necessary documents, coordinating conference calls, and managing logistics.
• Attend meetings (travel may be required) with the CTO to take actions and minutes as required and ensure follow-ups and cascade of information to the tech team.
• Communication: Draft, review, and send correspondence on behalf of the CTO with clarity and professionalism.
• Travel Arrangements: Plan and coordinate travel, including booking flights, accommodation, and preparing detailed itineraries.
• Provide support as required to the CTO’s direct reports.
• Coordinate cross-departmental communications and ensure alignment with the CTO’s objectives.
• Assist in preparing materials for meetings, leadership updates, and external stakeholders.
• Support with projects as and when required.
• Expense Management: Monitor, track, and process expense reports in a timely and accurate manner.
• Stakeholder Engagement: Act as the point of contact for the CTO, building and maintaining strong relationships with both internal and external stakeholders.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Support the CTO with any other duties as required.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant (within the tech environment), or in a similar role.
• Exceptional organisational and time-management skills.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritise and multitask effectively in a fast-paced environment.
• High level of discretion, integrity, and professionalism.
• Bachelor’s degree is preferred but not mandatory.
• Flexibility to travel on short notice as required.
• Understanding of the tech department is preferred.

What’s In It For You

• Experience a dynamic and team-orientated work environment.
• Opportunities for personal growth and learning.
• An open, inclusive and supportive team where you will be valued, and your suggestions will be welcome.
• 26 days paid holiday per year. This is in addition to local public holidays.
• Competitive salary.
• Hybrid Working.
• Risk Benefits such as pension, Life Assurance (4x annual salary), Private Medical Insurance.
• Team Building Opportunities.
• Flexible core hours between 10am – 4pm.
• Receive support whenever you need it with our Employee Assistance Program, available 24/7.
• Local discounts and more.

Our team is committed to keeping remuneration and benefits under constant review to make sure what we offer stays relevant.