Executive Assistant to Co-Founder

Bain and Gray; Greater London; On-site; GBP 65,000 - 70,000; Full time

Job summary

A leading private equity firm is seeking an exceptional Executive Assistant to provide business and private support to a Co-Founder and Managing Partner. The role involves managing complex diaries, coordinating international travel, and handling sensitive matters with discretion in a professional and supportive environment. Candidates should have experience in private equity and possess strong organisational and communication skills. The position offers a salary range of £65,000–£70,000, with a typical office-based schedule of 4 days per week.

Qualifications

• Proven experience supporting at senior level, including private PA experience.
• Background in private equity or professional services.
• Proactive, solutions-focused, and highly organised.

Responsibilities

• Manage complex diaries and handle sensitive matters with discretion.
• Coordinate extensive international travel, often at short notice.
• Act as a gatekeeper, effectively managing access and priorities.

Skills

Diary management

Travel coordination

Communication skills

Organisational skills

Adaptability

Job description

Location: St James’s, London
Salary: £65,000–£70,000
Hours: 9:00am–6:00pm
Office-based: Typically, 4 days per week, with flexibility to attend 5 days when required

The Role

An exceptional opportunity has arisen for a highly capable Executive Assistant to provide both business and private support to a Co-Founder and Managing Partner of a leading private equity firm. You must have a private equity background.

This is a combined Business and Private EA role, supporting a very busy principal with extensive international travel, board responsibilities, and personal commitments. The successful candidate will be trusted to manage complex diaries, handle sensitive matters with discretion, and act as a proactive right hand.

You will work closely with a coLlaborative and experienced EA team, including another senior EA supporting a fellow Co-Founder. The culture is professional, supportive, and non-hierarchical, with long-standing team members and excellent retention.

Business Support

• Complex diary and travel management across multiple time zones
• Managing expenses and processing invoices
• Coordinating extensive international travel, often at short notice
• Supporting board and trustee commitments, including document preparation and review
• Acting as a gatekeeper, confidently pushing back when appropriate
• Anticipating needs and ensuring the principal is fully prepared

Private Support

• Overseeing multiple private residences, including household management and maintenance
• Managing personal bills, invoices, and liaising with household staff
• Arranging personal and family travel
• Coordinating private events and entertaining at the family home
• Handling medical appointments and other sensitive personal matters
• Managing ad hoc requests and errands with efficiency and discretion

Candidate Profile

• Proven experience supporting at senior level, including private PA experience
• Background in private equity or professional services
• Proactive, solutions-focused, and highly organised
• Able to think on their feet and adapt to last-minute changes
• Confident communicator who can challenge constructively
• A team player who enjoys working collaboratively

This role would suit an experienced EA looking for a trusted, varied position combining high-level business exposure with private support in a fast‑paced yet supportive environment.