Executive Assistant to CEO - Entrepreneur Business

Bain and Gray; England; On-site; GBP 60,000 - 70,000; Full time

Job summary

A family office and charity in London is seeking an Executive Assistant to the CEO/Founder. This high-level position involves managing an international diary, booking travel, and supporting a UHNWI principal. Candidates should have over 5 years' experience in a similar role, exceptional communication skills, and the ability to work in a dynamic environment. A passion for the charity's mission is essential, along with flexibility and meticulous attention to detail. This position offers a unique opportunity for personal growth and contribution to impactful projects.

Benefits

Benefits

Bonus

Qualifications

• 5+ years of experience as an Executive Assistant supporting a C-level executive.
• Meticulous attention to detail and high standards of organization.
• Exceptional emotional intelligence with a flexible working style.

Responsibilities

• Manage complex international diary for the CEO.
• Book international travel and create complex itineraries.
• Manage office and additional properties.
• Create structure and processes for business.
• Take minutes and draft correspondence.

Skills

Complex diary management

Written communication

Event planning

Organization skills

Proficiency with Microsoft Office

Proficiency with Google Workspace

Education

Undergraduate degree

Job description

Reference

VB7113

Salary

£60,000 -£70,000 + benefits and bonus

Location

North & Central London

A fabulous opportunity has arisen to join a family office and charity as EA to the CEO/ Founder. This is a high level EA position that will be supporting a UHNWI principal and other team members. Due to the nature of the role, there is enormous room for personal progression and to take on any projects that need leading. This role will suit someone who has experience working in a fluid, unstructured environment who is able to hit the ground running.

Duties

• Complex and international diary management to CEO
• Booking of international travel and creating complex itineraries that include; ground transportation, accommodation, meetings and delegate entertainment
• Managing the office and additional properties
• Creating structure and processes for business
• Minute taking, creating supporting meeting documentation and drawing up correspondence
• Formatting and proof reading company documents
• Circulating a weekly update to staff

Required

• 5+ years’ experience as an Executive Assistant supporting a C-level executive in a fast-paced environment
• An undergraduate degree
• Proven ability to prioritise, manage multiple projects, and adapt to changing needs
• Exceptional written communication and proofreading skills
• Experience in planning and coordinating events of varying scale
• Meticulous attention to detail and high standards of organisation
• A collaborative mindset and enthusiasm for working in a dynamic, purpose-led environment
• Exceptional emotional intelligence, and a hands-on, flexible approach to working style with a ‘no job is too big or too small’ mentality
• Strong proficiency with Microsoft Office and Google Workspace
• An affinity for company's mission, values, and way of working
• Ideal, but not essential: Full UK driving licence and confident driving in London (a company vehicle is available for those 25+)
• Ideal, but not essential: Comfort working in a household with cats

Dress

Casual

Start Date

Ideally at the end of January/start of February to allow for a comprehensive handover.

We are looking for a bright, engaging candidate who is passionate about the charity’s mission. If you have experience working in a similar environment and are ready for a fresh challenge, this role could be for you.

Apply ASAP to avoid disappointment.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.