Executive Assistant & Project Manager in Waterloo)

Lamb Personnel; Waterloo; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A dynamic media startup is seeking an exceptional Executive Assistant and Project Manager to support the CEO with strategic project management and high-level executive tasks. This contract position offers approximately 40 hours per week, primarily remote with one day in Central London. The ideal candidate will excel in organisation, time management, and communication, with a strong ability to manage competing priorities. Start date is January 2026, making it an exciting opportunity for someone looking to contribute to a scaling environment.

Qualifications

• Proven experience as an Executive Assistant and/or Project Manager in fast-paced environments.
• Exceptional organisational skills with demonstrated ability to manage competing priorities.
• Strong track record of building processes and systems that scale.

Responsibilities

• Manage the CEO’s complex schedule, diary, emails, and travel arrangements.
• Drive projects from conception through to completion, ensuring deadlines are met.
• Coordinate event organisation and logistics.

Skills

Organisational skills

Time management

Communication skills

Project management

Technical aptitude

Job description

My client is seeking an exceptional Executive Assistant and Project Manager to join their dynamic longevity media startup at a pivotal scaling stage.

This is a contract position offering approximately 40 hours per week, combining strategic project management with high-level executive support for the CEO. Ideally you will be set up as self employed / be able to self invoice.

Key Responsibilities

Executive Support

• Manage the CEO’s complex schedule, diary, emails, calendar and travel arrangements
• Handle both personal and company-related tasks with discretion and efficiency
• Act as a trusted gatekeeper and first point of contact
• Anticipate needs and proactively resolve issues before they arise

Project Management

• Drive projects from conception through to completion, ensuring all deadlines are met
• Build and implement processes and systems to support company growthCreate clear, comprehensive briefs for team members and external partners
• Track multiple workstreams simultaneously, maintaining momentum across all initiatives
• Support the wider team in staying on top of their deliverables

Operations + Administration

• Coordinate event organisation and logistics
• Handle general administrative tasks with meticulous attention to detail
• Support team coordination and internal communications
• Maintain filing systems and company documentation

Team Support

• Ensure team members have the resources and clarity they need to deliver
• Monitor progress across projects and flag potential bottlenecks
• Foster a culture of organisation and accountability

Essential Requirements

• Proven experience as an Executive Assistant and/or Project Manager in fast-paced, scaling environments
• Exceptional organisational skills with demonstrated ability to manage competing priorities
• Strong track record of building processes and systems that scale
• Excellence in time management and ability to work autonomously in a remote setting
• Outstanding written and verbal communication skills
• Highly digitally confident with strong technical aptitude across various platforms and tools
• Meticulous attention to detail
• Ability to handle confidential information with discretion
• Located in Central London or within easy reach, with ability to be in person one day per week
• Flexibility to occasionally be contactable during evenings and weekends when needed

Desirable Skills

• Bookkeeping experience or financial administration skills
• Experience in media, publishing or startup environments
• Familiarity with the longevity or wellness sector

Working Arrangements

• Contract basis: Approximately 40 hours per week
• Location: Primarily remote with one day per week in Central London
• Hours: Normal office hours with occasional flexibility required
• Start date: JANUARY 2026