Executive Assistant (Legal)

Cadillac Formula 1 Team; Silverstone; On-site; GBP 30,000 - 50,000; Full time

Job summary

A leading motorsport organization in Silverstone seeks an Executive Assistant to provide vital support to their Chief Legal Officer. You will handle sensitive legal information, manage communications, and coordinate schedules and logistics for the team. The ideal candidate has prior experience in a similar role, strong organizational skills, and is comfortable working in a fast-paced, confidential environment. This position offers an opportunity to work with a dynamic team dedicated to innovation and excellence.

Benefits

Industry-leading pension

Generous time off

Career development opportunities

Qualifications

• Prior experience as an Executive Assistant or Office Manager, preferably in a legal environment.
• Experience with confidential information in fast-paced settings.
• Ability to prioritize competing tasks and demands effectively.

Responsibilities

• Manage communications and diary for the Chief Legal Officer.
• Prepare meeting agendas, minutes, and presentations.
• Coordinate travel arrangements for the Legal Team.

Skills

Strong communication

Organizational skills

Proactive problem-solving

Relationship building

Attention to detail

Tools

Digital productivity tools

Job description

Description

The Cadillac Formula 1® Team is what happens when history, purpose and daring talent come together. Backed by TWG Global and GM, our team is uniquely positioned to disrupt Formula 1®, bringing a fresh perspective and an unrelenting drive for success. We have the energy of a start‑up, with the ideas and originality of a business that always wants to lead, never wants to follow.

We’re building everything from the ground up, from a high‑performance car to an inclusive, values‑driven culture. We show bold ambition. We combine leadership in innovation with excellence in execution. We are one team. We have the freedom to think differently, the opportunity to shape process and practice, an ego‑free environment where people thrive on being challenged by those around them. A historic name behind us. Career‑defining moments ahead.

A New Chapter Begins.

Fueled by bold ambition

Play your part in getting us on the grid.

Closing Date: 23rd January 2026

The Executive Assistant will provide confidential and professional executive support to the Chief Legal Officer who sits on the Senior Executive Management Team and the wider Legal Team. They must be a strong communicator and be able to build good relationships with the team and stakeholders and to become a core member of the Legal Team. The role will involve providing support internationally, across different time zones, based from the UK. To perform this role successfully, the individual is expected to handle highly sensitive and confidential legal information while always exercising professionalism and discretion.

Responsibilities

• Act as first point of contact for the CLO and the wider Legal Team, managing visitors, enquiries, and general communications
• Manage diary/calendar for the CLO, including coordination of meetings and logistics
• Prepare for meetings by drafting agendas, minutes, briefing materials, presentations, and following up on actions
• Coordinate Legal Team operations, including WFH schedules, holidays, UK and overseas travel arrangements, department cover, and team movements
• Draft, review, and issue communications and standard legal documents (e.g., NDAs) and coordinate execution and electronic filing
• Maintain Legal Team records, including ongoing matters documentation, intranet content, and filing systems
• Manage purchasing and financial administration, including purchase requisitions, purchase orders, invoices, and expenses
• Liaise with external law firms, suppliers, and internal stakeholders on Legal Team and procurement‑related enquiries
• Support governance and compliance processes, including Delegation of Authority sign‑offs, H&S, compliance, and sustainability practices
• Organize Legal Team resources and engagement activities, including IT equipment, team materials, and team‑building or social events

Requirements

Driven by high performance

• Prior experience as an Executive Assistant or sole departmental Office Manager, with essential front‑of‑house exposure
• Experience in confidential, fast‑paced environments; law firm and contractual documentation experience desirable
• Strong commercial and business acumen with first‑class work ethic and standards
• Highly organized, detail‑oriented, and able to prioritise tasks, emails, and competing demands effectively
• Proactive, solutions‑focused approach with the ability to anticipate issues and act pragmatically
• Clear and confident communicator capable of building trusted relationships at all levels, internationally
• Collaborative team player with a strong desire to learn and contribute meaningfully to Legal Team efficiency
• Proficient in modern digital and technology tools

A team like no other.

The Cadillac Formula 1® Team challenges conventions and redefines success through bold ambition, cutting‑edge innovation, and an unwavering commitment to precision and excellence—on and off the track. This includes offering industry‑leading pension, generous time off and, as part of a global brand, huge potential for career development.

As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and do not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.

At The Cadillac Formula 1® Team, all Team Members are expected to actively support and uphold our policies and procedures, including those focused on Environmental responsibility, Sustainability initiatives, Inclusion and Health and Safety practices.

Please note that additional security checks may be required as part of the recruitment process. This may include a background check covering a minimum of the past five years and a criminal record check.