Executive Assistant (EA) to the Director of Defence Communications

Ministry of Defence; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A governmental department in London is seeking an efficient Secretary to provide comprehensive support to the Director of Communications. The successful candidate will manage the Director's diary, organise meetings, and travel arrangements while maintaining confidentiality and discretion. Ideal for individuals with strong organisational skills and experience in a similar role.

Qualifications

• Excellent secretarial skills with attention to detail.
• Ability to manage conflicting priorities and deadlines.
• High level of discretion and confidentiality.

Responsibilities

• Manage the Director’s busy diary and priorities.
• Organise travel and accommodation for visits.
• Ensure practical arrangements for meetings.

Job description

Overview

In this busy and demanding role, the post holder will provide excellent, highly efficient and effective secretarial support to the 2* Director of Communications.

Responsibilities

• Managing the Director’s busy diary, prioritising competing requests and pressures and remaining aware of short term and long-term priorities.
• Making sure practical arrangements are in place for all meetings, including booking in visitors, confirming suitable meeting rooms and ensuring the right IT is available.
• Organising travel and accommodation for the Director’s visits.
• Receiving and responding to invitations.
• Preparing the Director’s day pack.
• Work with civilian and military colleagues of all ranks including Ministerial Private Offices and X-government, acting with a high level of discretion and confidentiality at all times.

Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.