Executive Assistant, AWS Finance

Amazon; City Of London; On-site; GBP 30,000 - 50,000; Full time

Job summary

A global technology company is seeking an Executive Assistant to support two Finance Directors situated in Mumbai and London. The candidate will manage complex calendars, organize meetings, and coordinate with global teams, ensuring a high level of confidentiality and effective communication. Ideal candidates should have over three years of relevant experience and proficiency in Microsoft Office. This position is based in London and emphasizes a self-driven and organized individual.

Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products and applications.
• Experience with executive level calendar management.

Responsibilities

• Manage complex calendars and scheduling with diplomacy and discretion.
• Organize and prioritize time-sensitive, confidential information.
• Assist with team activities like meetings and events.
• Create detailed travel itineraries.
• Coordinate with travel agents and manage travel processes.

Job description

Description

AWS Global Sales Finance is hiring for an Executive Assistant position supporting two AWS Global Sales Finance Finance Directors based in Mumbai and London. This person will manage complex calendars and administrative tasks independently, coordinate with global stakeholders and other Executive Assistants while maintaining a high level of confidentiality and data privacy. Our ideal candidate is self-driven and highly organized with professional communication skills.

Key job responsibilities

• Manage complex calendars and scheduling with diplomacy and discretion.
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
• Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.).
• Schedule cost effective air/hotel/ground transportation.
• Create detailed travel itineraries both domestic and international (including smooth transitions between time zones).
• Coordinate with in-house travel agents and manage international travel process.
• Submit expense reports in a timely fashion.
• Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Amazon community.
• Track and help drive completion of key deliverables and follow up on pending actions or items.

About the team

Amazon Global Sales Finance provide comprehensive long-term focused finance leadership across all sales functions and assists the business in evaluating options and investments by driving insights with depth and analytics

Basic Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice ( https://www.amazon.jobs/en/privacy_page ) to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.