Executive Assistant and Portfolio Officer

NHS; Guildford; On-site; GBP 32,000 - 40,000; Full time

Job summary

A leading healthcare organisation in the UK is seeking a proactive Executive Assistant and Portfolio Officer to support key initiatives within the People Scaling team. You will manage diaries, coordinate strategic projects, and provide essential administrative functions for stakeholder engagement. The role requires strong organisational skills and experience in project management support, particularly within the healthcare sector. This position offers a salary between £32,602 and £39,686, providing an outstanding opportunity to make a significant impact in healthcare.

Benefits

Health and wellbeing programs

Professional development opportunities

Qualifications

• Demonstrated strong organisational and administrative skills.
• Proven ability to manage diaries and coordinate meetings.
• Experience in supporting project management activities.

Responsibilities

• Coordinate strategic projects under the People Scaling Strategy.
• Provide first-class EA support for the Portfolio Director.
• Ensure effective communication and seamless coordination across organisations.

Skills

Strong organisational skills

Exceptional communication skills

Experience in diary management

Ability to track milestones

Event planning

Education

Relevant experience or degree level education

NVQ Level 3 in Business Administration

Job description

Executive Assistant and Portfolio Officer

Are you a highly organised and proactive individual with a talent for juggling priorities? We're looking for a EA and Portfolio Officer to join Neuron's dynamic People Scaling team, supporting key programme initiatives and providing essential administrative support to the Portfolio Director.

In this dual role, you'll:

• Coordinate strategic projects under the People Scaling Strategy, ensuring milestones are met and stakeholders stay aligned.
• Organise workshops, track deliverables, and provide administrative oversight for portfolio documentation and Boards.
• Provide first‑class EA support, managing diaries, preparing correspondence, and arranging meetings for the Portfolio Director.

You'll be the central point of contact for both internal and external stakeholders, ensuring effective communication and seamless coordination across organisations, including Surrey Heartlands ICS and other NHS Trusts.

Interviews will be held at the end of January:

• Stage 1: Invitation to short Teams meeting (15 mins)
• Stage 2: Face‑to‑face meeting on site TBC (either Surrey Research Park, Guildford or Surrey and Borders Headquarters, Leatherhead)

Apply now and help drive the success of our team.

Main duties of the job

Portfolio Coordination: Experience of coordinating projects, tracking milestones, organising events, and maintaining accurate documentation.

Office Management Support: Proven ability to manage diaries, handle correspondence, and coordinate travel and meeting arrangements.

Communication and Stakeholder Engagement: Excellent communication skills and confidence in liaising with stakeholders at all levels.

Organisation and Administration: Exceptional organisational skills with the ability to prioritise tasks and produce high‑quality reports.

Professional Attributes: Proactive, self‑motivated, and discreet in handling sensitive information.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Job responsibilities

Were looking for a proactive, highly organised, and adaptable professional with a strong track record in coordination and administration. The ideal candidate will excel at managing competing priorities, have exceptional attention to detail, and demonstrate the ability to work both independently and collaboratively. You should be confident in liaising with senior stakeholders, tracking project progress, and ensuring effective communication across diverse teams. Experience in diary management, event planning, and document preparation is essential, as is a commitment to delivering high‑quality support in a fast‑paced, dynamic environment. If you thrive on making a tangible impact through seamless organisation and efficient multitasking, this role is for you!

Wed also welcome applications from those looking to learn more or progress within a workforce and/or strategic career. If youre ready to make a meaningful impact and play a pivotal role in shaping our People Scaling initiatives, wed love to hear from you!

If you're ready to take the next step in your career and join a team that's shaping the future of healthcare, apply now to become our EA and Portfolio Officer for Neuron. Together, we'll make a difference in the lives of patients and communities across the UK.

Qualifications

• Relevant experience demonstrating strong organisational and administrative skills OR education to degree level (or equivalent)
• Formal administrative qualifications such as NVQ Level 3 in Business Administration or similar.

Knowledge and Experience

• Significant PA/Secretarial Experience at Director level, including diary management, meeting coordination, and minute‑taking.
• Experience supporting programme or project management activities, such as tracking milestones, preparing reports, and coordinating events or workshops.
• Proven ability to work with senior stakeholders, managing schedules and responding to administrative needs in a timely and professional manner.
• Experience handling sensitive and confidential information in line with GDPR and NHS data protection standards.
• Experience working directly with senior leadership or management teams, providing high‑level administrative and project support.
• Previous experience within a programme or project management office (PMO) in the NHS or a similar public sector environment.
• Understanding of workforce transformation initiatives within the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£32,602 to £39,686 a yearPro Rata Per Annum inc. HCAS