Executive Assistant | 12 month fixed term contract

Airtable; Greater London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

A tech company is seeking an Executive Assistant for a 12-month contract to support the VP EMEA. The role involves managing calendars, arranging travel, and coordinating with stakeholders. Candidates should have experience in supporting senior executives, strong communication skills, and a proactive mindset. The position offers a competitive salary, extensive benefits, and a hybrid work model encouraging a diverse workforce.

Benefits

Strong base salary

Supplemental insurance

Pension scheme

Mental health support

Transportation benefits

Monthly Lifestyle Wallet

Qualifications

• Experience supporting senior executives in a global tech environment.
• Proven skills in managing complex international travel.
• Ability to anticipate problems and take initiative.

Responsibilities

• Serve as a trusted advisor to the VP and manage time priorities.
• Coordinate with internal and external stakeholders for scheduling.
• Arrange travel logistics and support event planning.

Skills

Senior executive support

Excellent communication skills

Proactive mindset

High emotional intelligence

Calendar management

Job description

Airtable is the no-code app platform that empowers people closest to the work to accelerate their most critical business processes. More than 500000 organizations including 80% of the Fortune 100 rely on Airtable to transform how work gets done.

We are hiring a 12 month Fixed Term Contract maternity cover starting in December to support the Vice President EMEA and wider Leadership Team in day to day running of the team.

London Hybrid 3 days in office

What will you be doing :

• Serve as a trusted advisor and thought partner to the VP anticipating needs and proactively managing time priorities and communications.
• Act as a strategic filter for all incoming requests seeking clarity understanding intent and assessing the value to determine if action is necessary or if delegation is more appropriate.
• Stakeholder coordination : serve as the key liaison with internal and external stakeholders to support schedules and regional priorities.
• Complex calendar management : schedule meetings and diaries across multiple time zones understanding key priorities to strategically organize meetings and commitments.
• Act as a liaison for direct reports.
• Participate in planning of events and drive key team activities and initiatives (including but not limited to Monday Priorities Call EMEA Town Hall Stabilise & Ignite Initiative).
• Schedule quarterly business reviews including sourcing venues. agendas catering collating presentations and facilitation throughout the day.
• Travel Coordination : Arrange travel logistics including flights accommodations and itineraries.
• Miscellaneous admin support : additional administrative support as needed.

Who you are :

• Experience supporting senior executives ideally sales leadership in a fast-paced global tech environment.
• Excellent written and verbal communication skills.
• A proactive mindset : you anticipate problems before they arise and take initiative without being asked.
• High EQ and professionalism; you build trust foster collaboration and uphold confidentiality at all times.
• You have proven experience with heavy calendar management and booking complex international travel.

What We Offer

• Strong base salary depending on experience and level.
• In addition to NHS coverage you will have access to supplemental insurance 100% covered (and your dependents covered at 85%).
• Competitive pension scheme life insurance paid leave and sick leave.
• Complimentary mental health support via Modern Health.
• Flexible and generous time off and sick time benefits.
• Transportation & Commuter Benefits.
• Monthly Lifestyle Wallet to use for benefits like personal fitness (e.g. gym memberships fitness equipment etc.) to pet care to nutrition coaching and more.

At Airtable we embrace diversity and strive to create a workplace where everyone has an equal opportunity to thrive. We welcome people of different backgrounds experiences abilities and perspectives. We strive for Airtable to be a pleasant and supportive place to work and to attract and retain a diverse team of talented people. We take great pride in holding everyone accountable for treating each other with dignity and respect.

Airtable is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a medical condition or disability which inhibits your ability to complete any part of the application process please complete our Accommodations Request Form and let us know how we may assist you.

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