Executive Assistant

Verto People, Ltd.; Portsmouth; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

A leading design studio in London is seeking an experienced Executive Assistant to support two Directors. The role involves managing communications, structuring diaries, and ensuring the smooth running of studio operations. The ideal candidate is highly organized with strong communication skills and experience in supporting senior leaders in a creative environment. This position offers a hybrid working arrangement with additional benefits.

Benefits

Hybrid working

Supportive studio environment

Opportunities in wider studio operations

Qualifications

• Experience supporting senior leaders in a creative or professional services environment.
• Highly organized, confident, and comfortable handling confidential information.
• Strong communication skills and able to work independently.

Responsibilities

• Manage inboxes and track actions for the Directors.
• Structure diaries and coordinate key meetings.
• Prepare agendas and materials for meetings.

Skills

Organizational skills

Communication skills

Decision-making

Proactive approach

Job description

Executive Assistant to the Directors

Location: Notting Hill, London
Salary: £40,000 – £45,000

If you’re an experienced Executive Assistant or PA who is looking for a Senior role and is genuinely passionate about being in a creative, design‑led environment then look no further. This is an exceptional opportunity to join a creative Interior Design studio who specialise in luxury, high‑end interior projects in the UK and internationally. If you enjoy bringing structure and organisation to busy senior leaders in a fast‑paced, creative environment, this role will suit you perfectly. You’ll be the right hand to two Directors, helping them stay focused, organised, and ahead of their commitments as the studio continues to grow. This position suits someone experienced, confident, and used to supporting senior figures within a creative or professional services setting. If you’re calm under pressure, comfortable making decisions, and naturally proactive, you’ll feel at home here.

Package

• Salary: £40,000 – £45,000
• Hybrid working (1 day working from home)
• Supportive, design‑led studio environment
• Opportunities to get involved in wider studio operations
• Additional benefits discussed upon request

Office

Notting Hill, London

Hours: Full time Monday to Friday, 9:30 am – 6:00 pm (1 day working from home)

Duties

• Manage inboxes, filter communication, and track actions for the Directors
• Structure diaries, plan ahead, and coordinate key meetings and deadlines
• Stay across live project commitments and required follow-ups
• Prepare agendas, documents, and materials for internal and client meetings
• Oversee new enquiries and support the sales pipeline
• Assist with planning and scheduling social media and marketing content

Requirements

• Must have experience supporting senior leaders in a creative or professional services environment
• Highly organised, confident, and comfortable handling confidential information
• Strong communication skills and able to work independently
• Proactive approach to prioritising, decision‑making, and problem‑solving
• Confident using digital tools and open to AI‑supported workflows