Executive Assistant

Actuate Global Limited; Manchester; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A leading provider of Learning & Development solutions is seeking an exceptional Executive Assistant to the Board to support the CEO, CFO, COO, and other executives. You will manage the CEO's diary, coordinate meetings, and track strategic initiatives. The role requires exceptional organisational and communication skills, with a minimum of 3 years' experience supporting C-suite executives. This is a hybrid role, needing in-person attendance in Manchester once a week.

Qualifications

• Minimum 3 years' experience in a similar role supporting C-suite executives.
• Ability to take full ownership of complex diaries and correspondence.
• Exceptional organisational and project management skills.

Responsibilities

• Manage the CEO's diary, correspondence, and meeting preparation.
• Coordinate Board and strategic meetings across all business areas.
• Track actions and monitor progress on strategic initiatives.

Skills

Organisational skills

Project management

Communication skills

Proficiency with MS Office Suite

Discretion

Tools

Asana

Teams

SharePoint

Job description

As Executive Assistant to the Board, you'll be the strategic right hand to our CEO, CFO, COO, CMO and Sales Director. You'll take full ownership of the CEO's diary, ensuring their time is optimised and aligned with business priorities. Your proactive approach will keep our executive team focused, prepared, and ahead of the curve. You'll coordinate Board and strategic meetings, track actions, and hold stakeholders accountable for delivery – ensuring visibility of progress and enabling the business to achieve its ambitious growth strategy. This is a high‑impact role for someone who thrives in a fast‑paced, dynamic environment and is passionate about making a difference at the highest level.

What You’ll Do:

• Own and manage the CEO's diary, correspondence, and meeting preparation
• Provide high‑level support to the CEO, CFO, COO, and Sales Director
• Coordinate Board and strategic meetings across all business areas
• Track actions, monitor progress, and report on risks and bottlenecks
• Act as the central point of contact for the Board, internal teams, and external stakeholders
• Draft, edit, and proofread executive communications and reports
• Support strategic projects using tools like Asana
• Organise travel, events, and offsite meetings for the executive team
• Provide administrative overflow support for our customer service team in busy periods

Qualifications:

• Proven experience as an Executive Assistant or in a senior administrative role supporting C‑suite executives
• Exceptional organisational, project management, and communication skills
• Ability to take full ownership of complex diaries and correspondence
• High level of discretion and professionalism
• Proficiency with MS Office Suite and collaboration tools (Teams, SharePoint)
• Experience with project management platforms (ideally Asana) is a plus
• Minimum 3 years' experience in a similar role

Who You Are:

• Proactive, solutions‑focused, and highly organised
• Resilient, adaptable, and able to perform under pressure
• Collaborative, approachable, and client‑focused
• Committed to excellence and continuous improvement

This is a hybrid role with in‑person attendance required in Manchester once per week. Remote applications will unfortunately not be accepted for this role.

Actuate Global is a leading provider of Learning & Development solutions, empowering organisations and individuals to reach their full potential. We're seeking an exceptional Executive Assistant to the Board to join our high‑performing team and play a pivotal role in supporting our executive leadership.