Executive Assistant

Loopme; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

A leading technology company in London seeks an experienced Executive Assistant to support its CEO and CTO. This pivotal role involves managing complex schedules, overseeing communication, and facilitating high-level meetings. Ideal candidates will possess strong organisational skills and experience in a fast-paced environment, bringing professional discretion to sensitive information handling.

Benefits

Bonus

25 days annual leave plus Bank Holidays

1 month work-from-anywhere

Annual Wellness Day

Cash-back health plan

Accessible mental health support

Training and career development

Qualifications

• Proven experience as EA/PA in a fast-paced environment, ideally tech/startup.
• Ability to handle sensitive & confidential information with discretion.
• Experience coordinating multi-day offsites and executive events.

Responsibilities

• Manage complex calendars for CEO and CTO.
• Prepare briefing documents, meeting agendas, and follow-ups.
• Organise logistics for board and management offsites.

Skills

Organisational skills

Time management

Emotional intelligence

Communication

Tech proficiency

Tools

Google Workspace

Slack

Zoom

Job description

London, England, United Kingdom | Marketing and Advertising | Full-time

Description

***LoopMe is one of Campaign's Best Places to Work 2023 & 2024!***

Our vision is to change advertising for the better, by building technology that will redefine brand advertising. LoopMe powers programmatic advertising, improves media delivery, develops bespoke audience curation and effective real-time measurement through our outcomes platform. By putting consumers at the heart of every campaign, the world’s leading brands, agencies, media publishers and programmatic platforms rely on us to reach their goals effectively and more efficiently.

LoopMe's recent acquisition of Chartboost, a leading mobile app monetisation platform, expands our reach in the gaming and mobile app markets. This strengthens our ability to drive measurable outcomes for brands and deliver more effective advertising.

What we need

We’re looking for an experienced Executive Assistant to partner closely with our CEO and CTO. This is a pivotal role within the business, ensuring both leaders can operate at maximum effectiveness. You will be at the heart of strategic coordination, managing schedules, communication flow and key executive operations, as well as owning SLT and Management offsites.

You will be trusted with sensitive information and working closely with the wider senior leadership team, means you play a central role in enabling high-impact decision-making across the company.

As our Executive Assistant, you will be…

• Managing complex, ever-changing calendars for the CEO and CTO, ensuring seamless scheduling, prioritisation, and time optimisation
• Overseeing inbox triage and email management; proactively flagging important items and actioning others where appropriate
• Preparing briefing documents, meeting agendas, and follow-ups to ensure both executives are prepared for internal and external meetings
• Organising all logistics for internal and external meetings, including board meetings, SLT offsites and cross-functional management offsites
• Coordinating international travel arrangements, accommodation and detailed itineraries
• Ensuring prep materials, decks, and documents are shared in advance, and assist with presentations where needed for board and investor meetings
• Collating agendas, speakers, leadership Q&A, Hero awards for the Global Town Hall and monthly All Hands

You will have

• Proven experience as an EA or PA supporting C-level executives in a fast-paced environment (ideally tech or startup)
• Outstanding organisational and time management skills. You thrive on keeping others structured and ahead of deadlines
• High emotional intelligence, discretion, and the ability to handle sensitive and confidential information with professionalism
• Excellent written and verbal communication skills
• Tech-savvy and highly competent with tools like Google Workspace, Slack, Zoom, and project/task management platforms. If you have any experience with the automation of processes or AI tools, this is a bonus!
• Experience coordinating multi-day offsites and executive events

What we can offer

• Bonus
• Hybrid working; meaning you’ll spend 3 days a week in our Farringdon office
• 25 days annual leave, plus the Bank Holidays
• 1 month work-from-anywhere
• Annual Wellness Day
• Health Shield; a cash-back health plan for things like dental, optical, physio and well being
• Access to Thrive; accessible mental health support all in one app
• LoopMe Gives Back Day
• We’ll set you up for success, providing training and career development

LoopMe is a technology company that uses AI to improve brand advertising performance and outcomes. Putting consumers at the heart of every campaign, LoopMe uniquely optimizes advertising investments, driving results up to 5x higher than the industry standards in mobile in-app and CTV for brand awareness, consideration, purchase intent, foot traffic and sales. LoopMe was founded in 2012 and is headquartered in the UK, with global offices across New York, Boston, Atlanta, Chicago, Detroit, San Francisco, Los Angeles, Toronto, Singapore, Sydney, Tokyo, Dnipro, Krakow and Hong Kong.

To all recruitment agencies: LoopMe does not accept agency resumes. Please do not forward resumes to our jobs career page, LoopMe employees or any other company location. LoopMe is not responsible for any fees related to unsolicited resumes.