Executive Assistant

Top Recruit; London; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

A global travel management firm is seeking a proactive Executive Assistant to support C-Suite executives in London or Glasgow. The role includes diary management, travel coordination, and executive documentation preparation. Ideal candidates will have proven EA experience, strong organisation skills, and proficiency in Microsoft Office. The position offers opportunities for career progression and a focus on wellbeing and sustainability.

Benefits

Career progression opportunities

Global reward and recognition programme

Access to wellbeing platform

Paid volunteer days

Qualifications

• Proven experience as an EA supporting multiple executives.
• Strong communication and relationship management abilities.
• Ability to work under pressure across multiple projects.

Responsibilities

• Managing diaries and travel arrangements.
• Acting as a key point of contact for stakeholders.
• Preparing agendas, reports, and executive documentation.
• Coordinating inputs for leadership meetings.
• Supporting special projects through research and data collation.

Skills

Organisation skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Discretion and professionalism

Job description

Executive Assistant Full-Time / Hybrid (London or Glasgow)

• Salary: £35-40k
• Hybrid working
• Join an award winning global TMC

Your career in travel is ready for take-off!

An award-winning global travel management business is experiencing an exciting period of growth as worldwide travel continues to soar. They are looking for a proactive and highly organised Executive Assistant (EA) to provide critical support to senior leaders and help drive success.

About the Role

This pivotal position will see you supporting C-Suite executives, ensuring their time is optimised and their offices run smoothly. From diary and inbox management to coordinating international travel and preparing executive-level reports, you’ll play a central role in enabling efficiency and productivity across the business.

Your responsibilities

• Managing diaries, scheduling, and travel arrangements across multiple time zones
• Acting as a key point of contact for stakeholders, ensuring professional and timely communication
• Preparing agendas, reports, presentations, and executive documentation
• Coordinating inputs for board and leadership meetings, ensuring deadlines are met
• Supporting special projects through research, data collation, and project management
• Handling expenses and maintaining meticulous records

Skills & Experience

Someone who can thrive in a fast-paced, international environment. To be successful, you’ll bring:

• Proven experience as an EA supporting multiple executives
• Exceptional organisation and prioritisation skills with sharp attention to detail
• Strong communication and relationship management abilities
• Proficiency in Microsoft Office and adaptability with new technologies
• Discretion, confidentiality, and professionalism at all times
• The ability to work under pressure across multiple projects and global time zones

What’s on Offer

• Career progression – a culture of promoting from within and a dedicated development programme for high performers
• Recognition – annual global reward and recognition programme with incentive trips to international destinations
• Wellbeing – access to a leading wellbeing platform, additional leave opportunities, and flexible working options
• Sustainability focus – paid volunteer days, carbon offsetting of employee travel, and initiatives that support people, planet, and prosperity

If you’re considering a move into the travel industry or a return to it this is your chance to join a thriving, global organisation