Executive Assistant

Fawkes & Reece; Hemel Hempstead; On-site; GBP 30,000 - 40,000; Full time

Job summary

A construction company in Hemel Hempstead is seeking a competent Executive Assistant to support two main directors. Responsibilities include managing calendars, organizing project documentation, coordinating meetings and travel logistics, and assisting with finance and HR functions. The right candidate should have experience in construction and strong organizational skills. This is a full-time, permanent position offering a dynamic work environment.

Qualifications

• Experience in a similar Executive Assistant role.
• Ability to manage intricate calendars and respond to calls/emails.
• Strong organizational and planning skills.

Responsibilities

• Manage calendars and meetings for Directors.
• Organize critical project documentation.
• Coordinate logistics for meetings and take detailed minutes.
• Arrange complex travel itineraries and process expenses.
• Assist in finance records and recruitment processes.

Skills

Construction experience

Calendar management

Communication

Organizational skills

Finance processing

Job description

Executive Assistant Role

Full-time, permanent role

5 days a week in Hemel Hempstead

Construction experience needed

This company are looking for a self-sufficient, energetic & competent Executive Assistant, to sit under and support 2 main Directors of a business, as well as other Directos as/when required.

Key Responsibilities:

• Strategically managing intricate calendars and prioritising meetings, while also serving as the primary point of contact, fielding and responding to calls and emails on behalf of the 2 main Directors in the business.
• Organizing and updating critical project documentation, including contracts, permits, and blueprints. This can involve tracking project milestones, and deadlines.
• Planning agendas, coordinating logistics for various meetings (internal, board, client), taking detailed minutes, and tracking follow-up action items to completion.
• Arranging complex domestic and international travel itineraries, accommodations, and ground transport, then accurately processing associated expenses and invoices.
• Assisting with general finance records, processing purchase orders, monitoring budgets, and sometimes providing support for HR functions like recruitment and onboarding new staff.

If you're interested & have the right experience, then please apply or reach out to Paige Camies at the Fawkes & Reece office today!