Executive Assistant

Owen Reed; Greater London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading global law firm in London is seeking an Executive Assistant to provide essential support to the Global Senior Partner. This role involves managing complex diary schedules, coordinating governance processes, and facilitating strong stakeholder relationships. The ideal candidate will have significant Executive Assistant experience within a law firm, advanced Microsoft 365 skills, and a strong understanding of governance practices. This position requires discretion and the ability to work across various time zones, ensuring effective operation in a high-level environment.

Qualifications

• Significant experience as an Executive Assistant supporting Partner or C-suite leadership within a law firm.
• Strong governance experience, including board and committee coordination and minute-taking.
• Advanced Microsoft 365 skills including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience with document management systems.
• Excellent written communication skills, able to draft senior-level correspondence.
• Proven ability to manage confidential information with discretion.
• Comfortable working across multiple time zones.

Responsibilities

• Provide high-level EA support to the Global Senior Partner.
• Coordinate key governance meetings and prepare agendas.
• Manage Equity Partner appraisal processes.
• Support partnership-related projects and strategic initiatives.
• Build strong relationships with partners and senior leadership.

Skills

Executive Assistant supporting Partner or C-suite leadership

Governance experience

Microsoft 365 skills

Document management systems experience

Excellent written communication skills

Managing confidential information

Working across multiple time zones

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft SharePoint

iManage

Job description

Owen Reed is looking for an Executive Assistant for a top global law firm in London.

We are recruiting a highly experienced Executive Assistant to provide senior-level, confidential support to the Global Senior Partner within an international law firm. This is a pivotal role within the Secretariat team, requiring exceptional judgement, governance expertise and the ability to operate at the highest level across a complex, global partnership.

The Role As Executive Assistant

You will act as a trusted gatekeeper and strategic support to the Global Senior Partner. You will coordinate governance processes, manage complex stakeholder relationships and ensure the effective operation of boards, committees and partnership activity across multiple jurisdictions.

Key Responsibilities

Executive & Governance Support

• Provide proactive, high-level EA support to the Global Senior Partner, including complex diary management, international travel and expense management.
• Act as a trusted liaison, drafting correspondence and communications on behalf of the GSP.
• Maintain action trackers, priorities and robust electronic filing of sensitive documentation.

Boards, Committees & Partnership Processes

• Co-ordinate key governance meetings, including Equity Partner, Fixed Share Partner and Supervisory Board meetings.
• Prepare agendas, collate and circulate papers, attend meetings and take accurate minutes.
• Track actions, voting outcomes and ensure accurate records and audit trails are maintained.

Partner Appraisals & Remuneration

• Co-ordinate Equity Partner appraisal processes in collaboration with senior leadership, Finance and HR.
• Prepare and manage appraisal documentation, schedules and progress trackers.
• Support remuneration and reward processes, including preparation of papers, templates and communications.

Strategic Projects & Partner Matters

• Support lateral hires, promotions and partnership voting processes.
• Prepare governance papers, voting communications and post-decision partner updates.
• Assist with strategic initiatives and confidential partnership-related projects.

Stakeholder & Team Support

• Build strong relationships with partners, senior leadership and Business Services teams globally.
• Provide cover and support to other Executive Assistants within the Secretariat team as required.

Skills & Experience

• Significant experience as an Executive Assistant supporting Partner or C-suite leadership within a law firm.
• Strong governance experience, including board and committee coordination and minute-taking.
• Advanced Microsoft 365 skills (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
• Experience using document management systems (e.g., iManage).
• Excellent written communication skills with the ability to draft senior-level correspondence.
• Proven ability to manage confidential and sensitive information with discretion.
• Comfortable working across multiple time zones.

Personal Attributes

• Highly discreet, professional and trustworthy.
• Proactive and anticipatory, with strong organisational skills.
• Calm under pressure with the ability to prioritise effectively.
• Detail-oriented with high standards of accuracy and presentation.
• Collaborative, culturally aware and client-service focused.