Executive Assistant

Meraki Talent Ltd; Greater London; On-site; GBP 48,000 - 58,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Executive Assistant to support senior leadership within the financial services sector. The ideal candidate will possess over 4 years of experience in a similar role, demonstrating strong diary management capabilities and expertise in coordinating international travel. This position demands a proactive individual with excellent organizational skills and the ability to thrive in a fast-paced environment. Strong communication and discretion are also essential for success in this role.

Qualifications

• Minimum of 4 years’ experience as an Executive Assistant, preferably in Financial Services.
• Proven expertise in managing diaries for senior executives on a global scale.
• Experience with complex international travel arrangements and visa processes.

Responsibilities

• Provide high-level support to senior stakeholders.
• Manage complex diary arrangements across multiple time zones.
• Coordinate extensive international travel schedules.

Skills

Diary management

International travel coordination

Attention to detail

Communication skills

Job description

Executive Assistant - Financial Services

City

£48,000 - £58,000

Meraki Talent is partnering with a Financial Services firm, looking for a proactive and experienced Executive Assistant to support the senior leadership team.

This role is suited to an organisation and corporate Executive Assistant who thrives in a fast-paced financial services environment. You will have the ability to work in a demanding environment, with excellent time management and coordination skills across international time zones, working collaboratively with global EAs across the business.

Executive Assistant duties:

• Providing high-level executive support to senior stakeholders
• Complex diary management across multiple time zones, ensuring priorities are met and conflicts resolved
• Coordinating extensive international travel, including multi-stop itineraries across Europe, the USA, and Asia
• Managing visa applications and ensuring compliance with international travel requirements
• Handling expense management, including reconciliation, tracking, and timely submission
• Preparing documents, reports, and briefing packs ahead of meetings and presentations
• Organising and supporting meetings, including agenda preparation, materials, and follow-ups
• Assisting with internal events and team socials
• Acting as a trusted gatekeeper and key point of contact for internal and external stakeholders

Person Specification:

• Minimum of 4 years’ experience working as an Executive Assistant, must have worked in Financial Services
• Proven expertise in diary management for senior executives in a global environment
• Demonstrated experience arranging complex international travel and visa applications
• Strong attention to detail with excellent organisational and time-management skills
• Confident communicator with strong interpersonal skills
• High level of discretion and professionalism