Executive Assistant

NBC Universal; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A prominent film and TV production company in Greater London seeks a highly organised Executive Assistant to support a leading Producer. This role involves managing a busy calendar, overseeing personal matters, and handling operational management. Ideal candidates should have three years of experience as an Executive Assistant, strong organisational skills, and a demonstrated interest in film and television. This position offers a highly competitive salary and comprehensive benefits package.

Benefits

Highly competitive salary

Comprehensive benefits package

Opportunity to work closely with industry leaders

Qualifications

• Three years of experience as an Executive Assistant supporting senior executives.
• Demonstrated interest in film and television.
• Exceptional organisational and multitasking skills.
• Strong communication and interpersonal skills.
• Ability to manage shifting priorities effectively.

Responsibilities

• Oversee personal matters including household coordination and scheduling.
• Co-manage a busy calendar across various commitments.
• Handle expense reporting and invoicing.
• Maintain production documentation and filing systems.

Skills

Organisational skills

Communication skills

Emotional intelligence

Multitasking

Tools

Google Workspace

Microsoft Office

Notebook LM

Job description

Company Description

Working Title Films, co‑chaired by Tim Bevan and Eric Fellner, is one of the world’s leading British production companies. With 40 years of film and TV content, the company has created over 130 films and TV programmes that have grossed more than $8.5 billion worldwide. Working Title champions new talent through the London Screen Academy and NBC Universal Global Writers Programme.

Working Title projects have received ten Best Picture nominations and have won fifteen Academy Awards—including Joe Wright’s Darkest Hour, Tom Hooper’s The Danish Girl, James Marsh’s The Theory of Everything, and others—as well as eleven Golden Globes, over forty BAFTA Awards and numerous prestigious prizes at Cannes and Berlin.

Job Description

This is a fantastic opportunity for a highly organised, trustworthy and diligent assistant to support a leading Producer at a busy Film and TV production company. The Executive Assistant will serve as a trusted problem‑solver and strategic partner, managing complex professional and personal operations with discretion, precision and poise.

Key Responsibilities

Personal & Lifestyle Support

• Oversee personal matters including household coordination, events and private scheduling
• Liaise with family offices, security teams, household staff and external vendors
• Manage sensitive information with absolute discretion and professionalism
• Manage extensive private art and car collection, as well as insurance
• Coordinate domestic and international travel, both personal and business, including itineraries, visas, private aviation and on
• Extensive local knowledge (restaurants, entertainment, etc.) a plus

Executive & Business Support

• Co‑manage an extremely busy and fluid calendar across film, television, business and personal commitments alongside an existing production assistant
• Support the current Producer’s Assistant in diary matters and cover responsibilities when absent

Office & Operations Management

• Handle expense reporting, invoicing and coordination with business management and accounting teams
• Maintain filing systems, contracts and production documentation
• Anticipate needs and proactively resolve issues before they arise

Qualifications

Qualifications & Experience

• Three years of experience as an Executive Assistant supporting senior executives, principals or high‑profile individuals (entertainment experience strongly preferred)
• Demonstrated interest in film and television; familiarity with production, development and industry workflows is a plus
• Exceptional organisational and multitasking skills with the ability to manage shifting priorities
• Outstanding communication and interpersonal skills
• High emotional intelligence, sound judgment and the ability to remain calm under pressure
• Proficiency with Google Workspace, Microsoft Office, Microsoft Co‑Pilot and Notebook LM, and scheduling platforms
• Passion, film, television and theatre, curiosity about the creative process
• Flexible and adaptable, with availability for occasional evenings, weekends and travel

Compensation & Benefits

• Highly competitive salary commensurate with experience
• Comprehensive benefits package
• Opportunity to work closely with a leading figure in film and television

Additional Information

As part of our selection process, external candidates may be required to attend an in‑person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].