Executive Assistant

Patria Investments; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading financial firm in Greater London is seeking an experienced Executive Assistant to support senior executives. The ideal candidate will manage schedules, coordinate meetings, and handle communications. Strong attention to detail, excellent organizational skills, and three to five years' experience in a similar role are essential. This role demands a proactive, resourceful individual who thrives in a dynamic environment. A Bachelor's Degree and familiarity with the financial industry are preferred.

Qualifications

• Prior experience in the financial services industry or technology team preferred.
• Ability to prioritize tasks and make sound decisions.
• Proactive attitude and motivation to tackle new projects.

Responsibilities

• Coordinate and manage executives' schedules.
• Draft and send communications on behalf of executives.
• Organize and prepare for meetings, including logistics.
• Manage phone calls and prioritize emails.
• Coordinate travel arrangements for executives.
• Maintain records and documents for executives.
• Adapt quickly to changing arrangements.

Skills

Excellent written and verbal communication skills

Strong time-management skills

Attention to detail

Excellent organization skills

Ability to multitask effectively

Basic understanding of Microsoft Office

Strong interpersonal skills

Education

Bachelor’s Degree

Three to five years’ experience supporting a senior executive or team

Tools

Microsoft Office Suite

Job description

Executive Assistant – Job Description –

Patria is, essentially, a long-lasting and resilient entrepreneurial Partnership, that continually observes reality, anticipates trends and adapts to capture them. Here we are home to professionals who carry this entrepreneurial spirit, who know how to transform ideas into real business opportunities, and who are engaged in the development and perpetuation of the Partnership.

Position Summary

We are seeking an experienced and dynamic Executive Assistant to support our senior executives. The ideal candidate will manage the executives' schedules, plan meetings, and ensure seamless day-to-day operations. This role requires more than administrative tasks; it demands a "right-hand person" who can enable executives to advance company initiatives and goals by filtering and attending to their day-to-day functions.

Key Responsibilities

• Manage Scheduling: Coordinate and manage the schedules of company executives, ensuring efficient use of their time.
• Communications: Draft, review, and send communications on behalf of company executives.
• Meeting Preparation: Organize and prepare for meetings, including gathering documents and attending to logistics.
• Communication Management: Answer and respond to phone calls, communicate messages and information to the executive, and prioritize emails.
• Travel Arrangements: Coordinate travel arrangements for executives.
• Record Keeping: Maintain various records and documents for company executives.
• Adaptability: Act quickly to pivot arrangements and plans when necessary, ensuring alternative solutions are in place.

The Ideal Candidate

• Detail-Oriented: A self-starter with prior experience in the financial services industry or with a technology team.
• Sound Judgment: Exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and Proactive: Eager to tackle new projects and ideas.
• Interpersonal Skills: Comfortable interacting with high-level executives and capable of cultivating productive working relationships across the firm.
• Resourceful: Thrives in a fast-paced environment with a can-do attitude.

Skills and Qualifications

• Communication Skills: Excellent written and verbal communication skills.
• Time Management: Strong time-management skills.
• Attention to Detail: Ability to pay attention to detail.
• Organization: Excellent organization skills.
• Multitasking: Ability to multitask effectively.
• Computer Skills: Basic understanding of frequently used computer software and programs, such as Microsoft Office.
• Interpersonal Skills: Strong interpersonal skills.

Background and Education

• Bachelor’s Degree: Preferred.
• Experience: Three to five years’ prior experience in supporting a senior executive or team.
• Computer Skills: Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Writing and Editing: Exceptional writing, editing, and proofreading skills.
• Industry Familiarity: Familiarity with the financial/wealth management industry is a plus.

WORK ENVIRONMENT

It isn’t just the performance that matters. We also care about the way we achieve our targets. And we see our way of working as a differentiator, which contributes to retain the best team, to establish long-term relationships with clients, to expand to other countries, and to attract investors and partners who allow us to generate superior returns. How we do it:

1. Ethical
2. Aligned to Our Clients' Objectives
3. Associative and Complementary
4. United by a Purpose
5. Disciplined, Criteria-driven and Hands-on
6. Environment that Fosters High-Performance

DIVERSITY

At Patria we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All our employment practices are solely based on individual merit and our organization's needs at the time.