Executive Assistant

Rowden; Filton; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading engineering firm seeks an Executive Assistant to support the leadership team in Bristol. This role involves managing complex schedules, travel logistics, and enhancing executive effectiveness. Ideal candidates thrive in dynamic settings, are detail-oriented, and have experience managing administrative tasks. The position demands flexibility and adaptability with a high degree of confidentiality. Join us to contribute to a crucial mission in national security and resilience in a vibrant workplace.

Qualifications

• Proven track record managing complexity with precise execution.
• Tech-savvy and comfortable using Powerpoint and Excel.
• Confident managing inbox and calendars at volume.

Responsibilities

• Manage executive's inbox and calendar proactively.
• Plan and execute complex domestic/international travel.
• Deliver seamless visitor engagements and document actions.

Skills

Managing complexity

E-mails & calendar management

Strong communication

Tech-savviness

Detail-oriented

Job description

Department: Exec

Location: Bristol, UK

Description

We’re building the UK's next generation engineering powerhouse, providing critical technology that strengthens national security and resilience. We design and integrate advanced systems that sense, connect, and protect data in environments where fast, informed decision making is vital. Our goal is to deliver mission advantage to those working to safeguard national security, public safety, and critical infrastructure. Headquartered in Bristol (UK), we combine modern engineering methods with cutting edge commercial technology to create adaptable, mission critical systems. We focus on solving the tough challenges that others overlook, ensuring our customers can operate effectively in an ever-changing world.

The Role

We are looking to hire an Executive Assistant. This is a fantastic opportunity to learn from, and work alongside, the leadership of a growing business, where you’ll see how critical decisions are made and feel the immediate impact of your contribution. This wide-ranging role will cover all aspects of administrative support, including inbox management, complex travel, expenses, meeting preparation, and the many details in between. You’ll work closely with the Chief of Staff to align schedules with business priorities and to support clear, consistent communication across the company.

We’re looking for someone who thrives in a dynamic environment with shifting priorities, solves problems before they surface, and has the strong judgment required to act as a trusted extension of a business leader in a fast-moving environment. Success in this role means going above and beyond to maximise order, efficiency and pace, enabling the team to focus on the work that really moves the needle.

This is a high-trust position where strict confidentiality is non-negotiable. It requires flexibility: responsiveness during evenings and weekends, plus occasional UK and international travel. We plan ahead wherever possible, but adaptability is part of the role. This role will require 5 days per week on site in our Bristol based office, plus travelling dependent on business needs. It requires being flexible and reactive to accommodate location changes on short notice.

Key areas of responsibility

Maintain inbox & calendar

• Run a fast-moving diary without direction, pre-empting clashes and aligning priorities without waiting for instruction.
• Triage, prioritise, and respond to emails confidently, capturing the right tone for any audience.
• Spot sensitive or urgent matters early and elevate appropriately.

Master complex travel & logistics

• Plan and execute multi-leg international/domestic travel, including visas, clearances, and contingency planning.
• Oversee expenses in a timely, accurate and pragmatic fashion.

Deliver seamless customer & visitor engagements

• Own end-to-end visitor experiences: agendas, pre-reads, bios, site access, hospitality, AV.
• Capture and circulate crisp notes and actions; send polished follow-ups.

Go above and beyond

• Treat this role as mission-critical, not transactional. Constantly find ways to lighten burden, anticipate needs, and elevate executive effectiveness.
• Be obsessive about every detail: from the way an email is worded, to how a visitor is greeted, to the appearance of the office day to day. Every touchpoint should reflect precision, professionalism, and care.

Key Skills, Experience And Behaviours

You’ll fit right in if you’re passionate about creating structure, anticipating needs, and keeping momentum in a high-tempo, high-stakes environment. We are looking for someone who sees this as a career-defining opportunity where you can grow with the business, rather than a stepping stone to the next role.

Essential

• Proven track record managing complexity and pace with precise execution.
• Comfortable being available evenings/weekends to keep aligned with executive workflow.
• Confident managing inboxes, calendars, and customer-facing engagements at volume.
• Tech-savvy and quick to adopt new tools. Comfortable navigating Powerpoint and Excel to quickly pull together presentation slides or internal business updates.
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• Skilled at planning complex travel and adjusting to changes at speed.
• Strong communicator (written and verbal), using appropriate tone to match the audience.
• High integrity and discretion, especially with sensitive matters.

Desirable

• Experience supporting senior leaders or high-tempo teams (not necessarily titled PA/EA).
• Familiarity with preparing agendas and refining meeting materials.

Behaviours That Matter

• Ownership mentality: You take responsibility for outcomes, not just tasks.
• Obsessed with details: You hold yourself to a very high bar on everything from spelling to travel.
• Organised and disciplined: You create checklists and systems to ensure nothing is missed.
• Strong communicator: Proactive, articulate and confident picking up the phone or sending a text to get something done quickly.
• Calm under pressure: You stay calm and composed when things change unexpectedly.
• Warm, professional presence: You represent the team with credibility and positivity.