Executive Assistant

Alexander Mae (Bristol) Ltd; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading recruitment agency in the United Kingdom seeks an experienced Executive Assistant / Personal Assistant to support the Director. This role involves managing emails, documentation, and bookkeeping tasks, ideal for someone organized and proactive. The position offers a salary between £35,000 to £45,000 and benefits like 25 days of holiday and a pension scheme. Office-based in Keynsham, Bristol.

Benefits

25 days holiday plus bank holidays

Pension scheme

Qualifications

• Experience as a PA or EA supporting at senior management level.
• Gained bookkeeping experience, preferably with Xero.
• Practical, proactive, and capable of taking ownership.

Responsibilities

• Manage emails and diary, ensure priorities are met.
• Draft emails and documents, keep organized.
• Handle contracts, paperwork, and compliance tasks.
• Process invoices and maintain ledgers.
• Conduct bank reconciliations and prepare payment runs.
• Assist accountant with VAT, payroll, and accounts.

Skills

Organizational skills

Communication skills

Bookkeeping experience

Proactive attitude

Tools

Xero

Job description

Overview

The Job :

On behalf of our client we are seeking an experienced Executive Assistant / Personal Assistant to work closed with the Director of busy firm in Bristol. As well as at EA / PA responsibilities youll also support with bookkeeping, so its perfect for someone who enjoys variety and likes to be hands‑on.

Responsibilities

Keeping email inbox and diary under control, chasing actions and making sure priorities are met

Drafting emails, pulling together documents and keeping things organised.

Helping with contracts, project paperwork and compliance tasks.

Processing supplier invoices, raising purchase orders and maintaining ledgers.

Bank reconciliations, preparing payment runs and chasing any overdue payments.

Pulling together information for the accountant for VAT, payroll and management accounts.

Looking after CIS submissions and dealing with supplier queries (training can be given if needed).

The Person

On behalf of our client we are looking for an experienced

PA or EA

where you have supported at senior management level. They are looking for someone who is super organised to allow them to focus on growing the business. Its also essential that you have gained

bookkeeping experience

and ideally has used Xero previously. Its also key you are practical, proactive and like taking ownership of tasks. If you have experience in property or construction that would be a real bonus (however not essential)

Salary

£35,000

£45,000 depending on experience.

Benefits

25 days holiday plus bank holidays.

Pension scheme.

Hours

8am

5pm

Location

Keynsham, Bristol, BS31 (office based)