Executive Assistant

Cantor Fitzgerald; City Of London; On-site; GBP 45,000 - 65,000; Full time

Job summary

A leading global financial services firm in London seeks an Executive Assistant to support the Head of European Industrials Investment Banking. The successful candidate must have 3-5 years of experience in a fast-paced financial services environment. Responsibilities include sophisticated calendar management, organizing meetings, and handling travel arrangements. Ideal candidates will be organized, resilient, and discreet in managing confidential information while contributing to a positive team culture.

Qualifications

• 3 – 5 years of experience as an Executive Assistant in Financial Services.
• Robust and resilient personality with the ability to manage pressure.
• Excellent communication and presentation skills.

Responsibilities

• Manage complex calendar for the Head of European Industrials Investment Banking.
• Organize management off-site meetings and travel arrangements.
• Handle incoming calls and emails professionally.

Skills

Experience as an EA in Financial Services

Outstanding organizational and administrative skills

Ability to thrive in high-pressure environment

Trustworthy and discreet

Job description

Company Overview

Cantor Fitzgerald is a leading global financial services firm with a long‑standing reputation for excellence, innovation, and integrity. With offices and trading desks in all major financial centres worldwide, Cantor Fitzgerald provides a comprehensive suite of services to a diverse client base that includes institutional investors, corporations, government agencies, and high-net-worth individuals.

We specialise in Equities, Fixed Income & Currencies, Investment Banking, Prime Services, and Real Estate. Our global platform, combined with deep market expertise and cutting‑edge technology, allows us to deliver best‑in‑class execution, insightful research, and customised financial solutions across asset classes and geographies.

Main purpose of the role

The focus of this role will be primarily supporting the Head of European Industrials Investment Banking at Cantor Fitzgerald and his team. The candidate must demonstrate experience of working in demanding and challenging roles and have the credibility to deal with Executive Managing Directors across the business and high‑profile external individuals. It is critical to have a robust and resilient personality and to be able to demonstrate flexibility and the ability to prioritise effectively. It will also be crucial to gain trust with the Executives, including other EAs, to be able to provide an exceptional confidential service in both private and business matters.

Key Responsibilities

• Provide sophisticated calendar management, prioritising inquiries and requests internally and externally, ensuring the smooth running of day‑to‑day engagements.
• Organise management off‑site meetings.
• Manage incoming phone calls and emails in a professional manner.
• Book complex business travel and accommodation worldwide on a weekly basis.
• Complete a variety of administrative tasks to help facilitate the team’s ability to effectively lead the organisation e.g. expenses, signing, travel, restaurants, printing and binding (if needed).
• Act as Events Manager, overseeing internal and external events in different locations across.

Skills / Experience Required

• 3 – 5 years experience as an EA in Financial Services
• A robust, resilient personality and the ability to thrive in a busy, fast‑paced and high‑pressure environment.
• Credibility to work with senior level Executive Managing Directors.
• Ability to prioritise, with a keen sense of urgency.
• Innovative, with the ability to identify ways to improve processes and provide a value‑added service.
• Outstanding organisational and administrative skills.
• Flexibility, able to react immediately to change with a calm demeanour.
• Discreet and trustworthy to handle extremely confidential information on a daily basis.
• Well‑presented and articulate with an excellent telephone manner.
• Always willing to ask questions.
• Contactable and returns emails / phone calls in a timely manner.
• Part of the team culture (team events, team lunches / drinks etc).

Agency Notice

Cantor Fitzgerald & affineates do not accept agency resumes. Please do not forward resumes to our job alias, employees or any other company location. Cantor Fitzgerald & affiliates are not responsible for any fees related to unsolicited resumes. Please contact the Recruitment function for additional details.