Executive Assistant

Reed Talent Solutions; City Of London; Hybrid; GBP 39,000; Full time

Job summary

A global leader in event management is seeking an Executive Assistant to support two senior executives. This role involves managing complex diaries, coordinating travel, and handling confidential tasks. The ideal candidate should have proven experience as a Personal Assistant, strong organisational skills, and proficiency in Microsoft Office. Benefits include 25 days holiday, private medical insurance, and a wellbeing library. Located in Putney with a hybrid work model, this position offers the chance to thrive in a dynamic environment.

Benefits

25 days’ holiday plus bank holidays

Celebration day off

Pension Scheme

Private Medical Insurance

Free on-site gym

Cycle to Work Schemes

Season Ticket Loan

Free flu vaccination

Qualifications

• Proven experience as a Personal Assistant in a scaled business.
• Exceptional organisational skills and attention to detail.
• Excellent communication skills, both written and spoken.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work autonomously and meet tight deadlines.
• Professional and respectful attitude.

Responsibilities

• Manage diaries and scheduling for two executives.
• Research and present travel itineraries.
• Handle transportation arrangements for travel and meetings.
• Administer travel expenses and reconcile credit cards.
• Prepare for meetings by booking rooms and catering.
• Provide general assistance to the wider team and directors.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Confidentiality

Proactivity

Job description

Executive Assistant

c.£38,500 • Putney, London • Hybrid, 4 days per week in the office

Ready to elevate your PA career with a global leader? Join Clarion Events, one of the world’s most respected events companies, and support two senior executives at the heart of a fast‑paced, dynamic business. Clarion is known for its vibrant culture, international reach, and commitment to developing its people—making it an incredible place to grow.

As the go‑to person for our leaders, you’ll manage complex diaries, coordinate seamless travel, handle confidential tasks with finesse, and keep everything running smoothly behind the scenes. If you’re organised, proactive, polished, and love being the one who makes things happen, this role is your perfect next step.

Role Overview

The Executive Assistant will report directly to the Senior Executive Assistant. In this role, you will be responsible for:

• Manage diaries and scheduling for two executives, understanding their unique preferences and requirements.
• Research, present, and book comprehensive travel itineraries as per brief, including arranging necessary visas and travel documentation.
• Handle transportation arrangements such as booking taxis for travel and meetings.
• Administer travel expenses, reconcile credit cards, raise purchase orders (POs) and invoices, and set up new suppliers as directed.
• Prepare for meetings by booking rooms, arranging catering and refreshments, greeting external clients, and preparing meeting materials.
• Provide general assistance to the wider team and directors on an ad‑hoc basis, including covering for colleagues during absences and managing overflow work during peak periods.
• Assist with ad‑hoc projects and tasks as required.

Required Skills and Experience

• Proven experience as a Personal Assistant within a scaled business.
• Exceptional organisational skills and attention to detail.
• Excellent communication skills, both written and spoken.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to work autonomously, take initiative, and meet tight deadlines.
• Professional, enthusiastic, and respectful attitude.
• Confidence in handling confidential information discreetly.

About the Company

Clarion Events is one of the world’s leading privately owned event organisers, with a long‑established reputation for creating innovative, market‑leading exhibitions, conferences, and experiences. The business continues to grow through strategic acquisitions, new product launches, and strong investor support, enabling it to deliver exceptional value across a wide portfolio of global events. With a purpose built around making every connection count, Clarion is committed to delivering outstanding customer experiences and ensuring every product is a leader within its market. The organisation is also dedicated to Diversity, Equity & Inclusion and upholds strong Environmental, Social & Governance standards, fostering an environment where people feel supported, respected, and able to thrive. Operating across multiple industries and regions, Clarion focuses on bringing communities together, driving innovation, and creating meaningful, lasting connections.

Benefits

• 25 days’ holiday plus bank holidays
• Celebration day off (e.g. birthday, Diwali, Eid, etc)
• Pension Scheme
• Private Medical Insurance
• Wellbeing Library (MYNDUP)
• Mentoring Programme
• Subsidised Café
• Season Ticket Loan
• Cycle to Work Schemes
• Free on‑site gym and shower facilities
• Free eyesight tests
• Free flu vaccination – offered on site once a year for all employees

Application Process

Step 1: Submit Your Application – Open: 21st January 2026 | Deadline: 04th February 2026. Please submit your most recent CV to highlight and outline your skills and abilities that align with this job role.

Step 2: Telephone Interview – Between: 27th January 2026 – 05th February.

Step 3: Final Stages Interview

Part 1: Virtual Briefing – a brief 15 minute call with the hiring manager to overview your skills and experiences.

Part 2: Face to face interview in the Putney office with a panel of two. This will consist of a series of competency based questions.

Job Reference: RPO03707

Close Date: 04th February 2026