Executive Assistant

Bank of America; Belfast; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading financial institution in Belfast is seeking an experienced Executive Assistant. The ideal candidate will provide administrative support including diary management, scheduling meetings, and coordinating events. Strong organizational skills and proficiency in Microsoft Office are essential. The position demands the ability to handle multiple tasks efficiently and maintain confidentiality. This is an excellent opportunity for an individual looking to contribute to a dynamic team in an expanding office environment.

Qualifications

• Flexible and adaptive approach to work.
• Proficiency in calendar management.
• Ability to maintain confidentiality.

Responsibilities

• Manage diary, travel scheduling, and administrative tasks.
• Coordinate team meetings and prepare agendas.
• Plan and organize internal events.

Skills

Attention to detail

Organisational skills

Verbal communication

Written communication

Relationship skills

Tools

Microsoft Office

Ariba

Concur

Job description

Job Title: Executive Assistant

Corporate Title: Officer

Location: Belfast

Responsibilities

• Relieves management of administrative details; diary management, travel scheduling.
• Scheduling of team meetings for the wider group – prepare agendas and minute taking.
• Typically manages different and conflicting objectives, projects or activities at once.
• Plans and coordinates events, for example internal team town halls, hosting visits, transport and venue bookings.
• Co‑ordinate with other EAs in other locations as required.
• Assist with general office management, in particular during period of rapid expansion of the team.
• May be assigned additional projects as needed – e.g. collect and present data.

What we are looking for

• Flexible and adaptive approach to work, with the ability to pivot according to changing priorities.
• Excellent attention to detail and organisational skills.
• Administration / business support experience.
• Ability to multi‑task, self‑starter requires minimum supervision.
• Ability to proactively look for potential conflicts or issues and resolve.
• Ability to prioritise and work well under pressure.
• Ability to obtain information in a timely and efficient manner.
• Comprehension, listening, verbal and written communication skills.
• Proven relationship skills and ability to work with a variety of constituent groups.
• Discretion – to maintain and manage confidential information.
• Proficiency in calendar management for multiple leaders.
• Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook).

Desired Skills

• Experience as a Senior Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with senior level executives.
• Knowledge of a variety of software programs (i.e. MS Outlook, Word, Excel, PowerPoint, Visio, WebEx and Webcast).
• Experience with various systems eg Ariba, eRequest, Concur, Recognition Tool, Workday.
• Proficiency in internal technology ordering systems.
• Recent work experience with detailed accomplishment examples and proven ability to take the initiative.

Equal Employment Opportunity

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religious or similar philosophical belief, political opinion, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio‑economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We monitor the community background and sex of our job applicants and employees in order to demonstrate our commitment to promoting equality of opportunity in employment and to comply with our duties under the Fair Employment & Treatment (NI) Order 1998.

We invite you to register your information by completing the following form.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.