Executive Administrator

SureCare Community Services Ltd; Coventry; On-site; GBP 34,000 - 37,000; Full time

Job summary

A leading community services provider in Coventry is seeking an Executive Support Administrator to provide high-level support to the Executive Assistant. The role includes organising meetings, managing communications, and supporting onboarding. Ideal candidates will possess strong organisational skills and proficiency in Microsoft Office. The position offers a salary range of £34,000 to £37,000 per annum, along with various perks including free lunch and medical insurance.

Benefits

Free lunch

Free parking

Private medical insurance

Eyecare support

25 days holiday + 8 bank holidays

Qualifications

• Proven experience as an Office Administrator or Executive Assistant.
• Ability to support senior leaders in a fast-paced workplace.

Responsibilities

• Provide high-level administrative support to the EA.
• Organise and schedule meetings.
• Support onboarding and induction activities.
• Draft and record meeting minutes.
• Act as a contact for internal and external communication.

Skills

Organisational and planning abilities

Microsoft Office Suite proficiency

Excellent communication skills

Financial administration experience

Event coordination experience

Familiarity with collaborative tools

Tools

Microsoft Office

SAP

Canva

Miro

Microsoft Planner

Job description

Overview

Executive Support Administrator

Location: Coventry

Salary: £34,000 £37,000 per annum

Hours: Monday to Friday, 8:00AM – 5:00PM

Are you an energetic, proactive, and highly organised administrator ready to make a meaningful impact? We are offering an exceptional opportunity to join a high-performing, people-first organisation in our Coventry offices. As Executive Support Administrator, you'll work closely with the Executive Assistant (EA) to the Chief Operating Officer (COO) as part of a dynamic administration department. Our team is led by the EA/Administrative Operations Manager and includes three other administrators. This role is more than just admin: you'll become a trusted partner across the business, coordinating key meetings and events, supporting new starter inductions, and contributing to strategic projects and initiatives.

Key Responsibilities

• Provide high-level administrative support to the EA, preparing presentations, spreadsheets, documents, and meeting packs.
• Collate, prepare, scan, organise, and store information accurately.
• Organise and schedule meetings; follow up on actions with Senior Leadership Team (SLT) members to ensure timely completion.
• Arrange travel and appointments for Directors as required.
• Support onboarding and induction activities to deliver a welcoming, professional experience for new starters.
• Draft, circulate, and accurately record meeting minutes.
• Act as a key point of contact for internal teams and external stakeholders, ensuring smooth communication.
• Support internal events, training sessions, and company-wide activities.
• Track budgets, raise invoices and purchase orders (POs), liaise with suppliers, and assist with basic financial tasks.
• Support cross-departmental projects as needed.
• Maintain confidentiality and discretion at all times in handling sensitive information.

Ideal Candidate Profile

Experience

• Proven experience as an Office Administrator/Coordinator, Team Assistant, or Executive Assistant.
• Comfortable supporting senior leaders in a fast-paced environment.

Skills

• Strong organisational and planning abilities, with the capacity to manage multiple priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills with a professional, approachable manner.
• Confident preparing reports, presentations, and professional documentation.
• Financial administration experience (e.g., invoicing, budgeting) is advantageous.
• Event coordination experience is desirable.
• Familiarity with modern office/collaborative tools is a plus: SAP for administrative/financial processes, Canva for designing presentations/materials, Miro or Microsoft Planner for collaborative planning.

Personal Attributes

• Energetic and proactive with a genuine can-do attitude.
• Highly discreet and trusted to handle confidential information with integrity.
• Team player who contributes to a positive working culture.
• Calm under pressure and adaptable to changing priorities.
• Self-motivated with a service-oriented mindset.

What We Offer

• Salary: £34,000 £37,000 per annum
• Holidays: 25 days annual leave + 8 bank holidays
• Career Growth: Support for internal development and progression
• Modern Facilities: State-of-the-art offices with excellent amenities
• Perks: Free lunch, Free parking, Private medical insurance, Eyecare support

LNKD1_UKTJ