Events Project Coordinator

Nteractive; Staines-upon-Thames; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A leading event management agency in Staines-upon-Thames is seeking a highly organised Project Coordinator. In this hybrid role, you will support high-profile events, ensuring they are delivered on time and to the highest standard. You’ll need at least 1-2 years' experience in a customer-focused position, strong organisational skills, and excellent communication abilities. Join a collaborative culture with numerous career development opportunities and benefits like private medical insurance and generous annual leave.

Benefits

Annual leave – 33 days including Bank Holidays

Private Medical Insurance & Cash Plan

Enhanced Maternity and Adoption Pay

Wellbeing & Inclusion Initiatives

Life Insurance

Birthday vouchers

Qualifications

• 1–2 years’ experience in a customer focused or administrative role.
• Strong organisational skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• Confident in Excel, PowerPoint, and general ICT tools.

Responsibilities

• Provide logistical and project management support across multiple client accounts.
• Manage specific areas of project delivery and maintain timelines.
• Coordinate crew logistics including contracting freelancers.
• Assist with client proposals and venue searches.

Skills

Organisational skills

Communication skills

Problem-solving

Proficiency in Excel

Attention to detail

Tools

Excel

PowerPoint

Job description

About Nteractive

Project Coordinator – Events

Surrey – Hybrid working

At Nteractive, we bring experiences to life. Whether it’s global events, internal communications, or transformative campaigns, we help some of the world’s biggest brands connect with their people in extraordinary ways. And none of that happens without the right people, in the right place, at the right time.

We are specialists in the technology sector. We create incredible live brand experiences – the sort that really make a difference. Experiential marketing campaigns, product launches, conferences, incentive programmes, exhibitions, VIP experiences, store launches, hospitality programmes, digital campaigns, brand films, internal communications programmes and much more.

We’re looking for a highly organised, collaborative, and detail focused Project Coordinator to join our growing Production team.

What You'll Be Doing

As Project Coordinator, you’ll provide essential logistical and project management support across multiple client accounts. Working closely with Producers, Senior Producers, and the Head of Production, you’ll help ensure every event is delivered to the highest standard — on time, on budget, and with exceptional attention to detail.

Key responsibilities include:

• Managing specific areas of project delivery, maintaining up to date timelines, running orders, and project documentation.
• Scheduling client and internal meetings, circulating agendas, and producing clear, action driven contact reports.
• Coordinating crew logistics — including contracting freelancers, managing paperwork, and arranging travel and accommodation.
• Preparing and distributing crew joining instructions.
• Assisting with client proposals, venue searches, speaker sourcing, and entertainment requests.
• Anticipating potential challenges and proactively providing solutions.
• Ensuring compliance with Nteractive’s project management processes and information security standards.
• Work with Heads of Departments to support with department admin and contracting.
• Delivering outstanding customer service to clients, suppliers, and internal teams.

What You Will Bring

We’re looking for someone who’s resourceful, adaptable, and passionate about events.

• 1–2 years’ experience in a customer focused or administrative role (event agency experience a plus).
• Strong organisational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proven ability to prioritise tasks across multiple projects in a fast paced environment.
• Confident in Excel, PowerPoint, and general ICT tools.
• Positive, proactive, and collaborative approach to problem solving.

Why you'll love working here

• Work with some of the world’s leading technology and lifestyle brands on high profile global events.
• Join a genuinely supportive and collaborative culture.
• Opportunities to learn, grow, and progress your career in events.
• A varied and exciting role that offers international travel opportunities.

Benefits

• Annual leave – 33 days including Bank Holidays.
• Summer Hours.
• Pension (5% employee, 3% employer).
• Wellbeing & Inclusion Initiatives including access to an EAP.
• Enhanced Maternity and Adoption Pay.
• Rewards & Recognition incentives.
• Volunteering Day.
• Private Medical Insurance & Cash Plan.
• Generous Talent Referral Scheme.
• Life Insurance.
• Birthday vouchers.
• Eyecare vouchers.

Other Requirements

• Hybrid based role with need to travel to our Staines office (near Heathrow) 1-2 days a week.
• Quiet home working environment with minimum 25MB download / 2MB upload broadband speed.
• Ability to travel internationally for 20–30% of your working time.
• Flexibility to work across time zones when required.

This is a fantastic opportunity for someone who thrives in a fast paced events environment, is a natural multitasker, and wants to develop their career while helping to deliver outstanding experiences for our clients.

About Us

We are Experience Architects with an ambition to cultivate client trust and brand value.

We are a people first agency where our passion and boundless collaboration combine to deliver excellence for our clients. We are commercially aware and drive value for our clients and Nteractive by seeking efficiencies and cost effectiveness without compromising the creative vision. We are forward thinking and constantly pushing ahead for ourselves and our clients.

We are specialists in the technology sector. We create incredible live brand experiences – the sort that really make a difference. Experiential marketing campaigns, product launches, conferences, incentive programmes, exhibitions, VIP experiences, store launches, hospitality programmes, digital campaigns, brand films, internal communications programmes and much more.

Our Commitment

We eagerly seek individuals who bring diversity of background, experience, and thought to create an engaging work environment, foster innovation and better understand and meet the needs of our users. We encourage people from underrepresented and/or marginalized backgrounds, including BIPOC, LatinX, LGBTQ+, women, and people with disabilities, to apply.