Events Coordinator

Ford & Stanley Recruitment; East Midlands; Hybrid; GBP 35,000 - 42,000; Full time

Job summary

A UK Trade Association is seeking an experienced Events Coordinator to manage a diverse annual programme of business events. The role involves overseeing event logistics, securing sponsorships, and collaborating with team members. The ideal candidate should possess a proven track record in executing successful events, managing budgets, and building strong relationships. This position offers substantial professional growth and the opportunity to engage closely with suppliers and members across the rail sector, with a salary of up to £42,000 per annum based on experience.

Benefits

25 days holiday plus bank holidays

Private healthcare

Death in service benefit

Enhanced sick pay

Qualifications

• Experience with event lifecycle management.
• Proven ability to secure sponsors or exhibitors.
• Background in membership organisations or trade bodies is desirable.

Responsibilities

• Develop and oversee the annual programme of events.
• Manage event logistics and supplier relationships.
• Develop and sell event partner and exhibitor packages.
• Handle event marketing and communications.
• Collaborate on member-focused content.

Skills

Proven track record in planning and delivering successful business or membership events

Experience managing event budgets

Comfortable using MS Office and CRM systems (ideally Salesforce)

Highly organised and self-motivated

Personable team player

Tools

Salesforce

Mailchimp

Job description

Events Coordinator Derby (with some travel) Permanent up to £42,000

The Opportunity

A leading UK Trade Association representing over 370 organisations across the rail supply chain is seeking an experienced, proactive, and self‑motivated Events Coordinator. This is a critical role responsible for leading, shaping, and delivering a nationally recognised and diverse annual programme of business events. You will take full ownership of the events lifecycle, from strategic concept and venue sourcing to successful on‑the‑day delivery and post‑event analysis.

Success will be defined by driving income through sponsorship, maintaining high delegate retention, building strong relationships with suppliers and members, and actively using feedback to enhance the future programme. This role offers the chance to build strong relationships across the entire UK rail sector and provides a supportive path for professional growth within a collaborative team.

Events Coordinator Responsibilities

• Develop and oversee the delivery of the comprehensive annual programme, including a flagship Annual Conference, Parliamentary Reception, themed conferences, social gatherings, and topical webinars.
• Manage all event logistics, including sourcing and contracting suitable venues, managing supplier relationships, coordinating staffing, and ensuring the seamless provision of all delegate information (badges, joining instructions, etc.).
• Develop, maintain, and successfully sell event partner and exhibitor packages to drive essential income and build valuable relationships.
• Manage all event marketing and communications, bookings, and follow‑up processes, ensuring timely and accurate information, and the logging of attendance in Salesforce.
• Work collaboratively with colleagues to shape relevant, member‑focused content, ensuring all events have a nominated ‘lead person’ for programme development and speaker sourcing.

Ideal Events Coordinator Candidate

You are an experienced events professional who thrives on ownership, organisation, and seeing projects through from concept to completion.

Essential Criteria for Interview

1. Proven track record in planning and delivering successful business or membership events (full lifecycle management).
2. Demonstrable experience managing event budgets and successfully securing sponsors or exhibitors to drive income.
3. Systems Competence: Comfortable using MS Office and CRM systems (ideally Salesforce), with experience using Mailchimp and url removed being highly desirable.
4. Behavioural/Soft Skills: Highly organised, self‑motivated to meet strict deadlines, adaptable to last‑minute changes, and a personable team player capable of building strong relationships with colleagues, members, and external suppliers.

Desirable Skills

• Experience within a membership organisation, trade body, or the rail/transport sector.
• Understanding of hybrid and online event platforms.

Location

Flexible working arrangements, with travel required across the UK to deliver the event programme.

Salary

Up to £42,000 per annum, depending on experience.

Benefits Package

• 25 days holiday plus bank holidays (rising with service up to 30 days, after 2 year qualifying period)
• Private healthcare
• Death in service benefit
• Enhanced sick pay

About Ford & Stanley Group

Ford & Stanley Talent Services Group are in the business of people and performance. Our mission is to create one million better workdays through facilitating great recruitment, leadership and occupational mental fitness. We support our clients in their most challenging business areas recruiting, developing and retaining the best talent from shop floor to boardroom.

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• Ford & Stanley Executive Search Business specialising in Executive Search & Executive Interim Solutions in the UK, North America, Middle East and Europe.
• Ford & Stanley Genius Performance Performance is always accelerated when good people are coached, inspired, trained and focused in the right way.

Ford & Stanley Talent Services Group Ltd is a Disability Confident employer that is committed to a policy of equal opportunities for all opportunity seekers. We shall adhere to such a policy at all times and will review on an on‑going basis all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective sex, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief or political beliefs and we place an obligation upon all staff to respect and act in accordance with the policy.