Events Co-ordinator - Thesleff Group

Thesleff Group; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A renowned hospitality group in Greater London is looking for a highly organised Event Coordinator to manage the seamless delivery of unforgettable events. Key responsibilities include overseeing event execution, coordinating with teams, and ensuring high-quality guest experiences. The role requires excellent organisational skills, attention to detail, and a client-focused approach. Ideal candidates will have experience in hospitality and familiarity with event management tools. Join us to create memorable moments across London’s vibrant venues.

Benefits

Private Health Insurance

Fully paid sick leave

Discount at restaurant

Career development opportunities

Inclusive culture

Qualifications

• Proven experience as an Event Coordinator or similar role in hospitality or luxury sectors.
• Ability to manage multiple events simultaneously with exceptional organisational skills.
• Strong communication skills and professional, client-focused approach.

Responsibilities

• Oversee coordination and execution of events ensuring smooth operations.
• Work closely with Events Manager for event details including setup and logistics.
• Serve as the primary contact for clients addressing concerns on the event day.

Skills

Organisational skills

Multitasking

Communication skills

Problem-solving

Attention to detail

Interpersonal skills

Tools

TripleSeat

OpenTable

Job description

Events Co‑ordinator - Thesleff Group

Thesleff Group is seeking a highly organised and detail‑oriented Event Coordinator to join our in‑house events team. Focused on the seamless delivery of exceptional events, you will ensure that every detail is executed to perfection, creating unforgettable experiences for our guests.

Thesleff Group operates the globally renowned Los Mochis restaurants in Notting Hill & London City, the iconic Sale e Pepe in Knightsbridge, and the vibrant Viajante87 cocktail bar and lounge in Notting Hill. Whether it's private dining, corporate gatherings, or exclusive celebrations, our mission is to provide impeccable service and memorable moments at every event.

Key Benefits

• Private Health Insurance.
• 10 days fully paid sick leave.
• 50% off when visiting the restaurant with family & friends.
• Career development opportunities.
• A people‑focused, inclusive culture.

Key Responsibilities

• Oversee the on‑site coordination and execution of events, ensuring smooth operations and exceptional guest experiences.
• Work closely with the Events Manager and other teams to finalise event details, including setup, staffing, and logistics.
• Coordinate with the Back of House and Front of House teams to ensure event menus and service align with client expectations.
• Serve as the primary point of contact for clients on the day of the event, addressing any concerns or last‑minute adjustments.
• Supervise event setup and breakdown, ensuring spaces are prepared to the highest standard and returned to operational readiness post‑event.
• Maintain accurate records of event schedules, floor plans, and post‑event feedback to continually improve processes.
• Ensure compliance with health, safety, and sanitation regulations during all events.
• Build and maintain positive relationships with clients, vendors, and internal teams to support the group's reputation for excellence.

Skills and Qualifications

• Proven experience as an Event Coordinator or similar role, ideally within the hospitality or luxury sectors.
• Exceptional organisational and multitasking skills, with the ability to manage multiple events simultaneously.
• Strong communication and interpersonal skills, with a professional and client‑focused approach.
• Calm under pressure with excellent problem‑solving abilities to address on‑the‑spot challenges.
• A keen eye for detail and a passion for delivering high‑quality guest experiences.
• Familiarity with event management software tools such as TripleSeat & OpenTable
• Flexibility to work evenings, weekends, and holidays as required by event schedules.

If you're an enthusiastic Event Coordinator who thrives in a dynamic environment and is passionate about creating flawless events, we'd love to hear from you. Join Thesleff Group and help us deliver unforgettable experiences across London's most exciting venues.

Thesleff Group is an equal opportunity employer committed to diversity and inclusion within the workplace. We encourage applications from all qualified individuals regardless of race, colour, religion, sex, national origin, age, disability, or other legally protected status.