Event Executive

BCD Travel; City Of London; Remote; GBP 30,000 - 40,000; Full time

Job summary

A leading events management agency is seeking a Project Executive to join their Meetings Management Life Sciences team, working remotely from the UK. The role involves managing events, overseeing registration processes, and providing excellent customer service. The ideal candidate will have experience in delegate management and be proficient in Microsoft Office. This full-time position offers various benefits including flexible working, vacation leave, and career growth opportunities.

Benefits

Flexible Working

Gym & Fitness Discounts

Holiday Purchase Scheme

Qualifications

• Experience using registration tools for delegate management.
• Capable of troubleshooting registration processes independently.
• Experience in the event industry is a plus.

Responsibilities

• Manage registration websites and communications for events.
• Support project team in planning lifecycle of events.
• Ensure data capture for reporting within registration systems.

Skills

Delegate / attendee management

Attention to detail

Analytical thinking

Proficient in Microsoft Office

Multi-tasking

Education

Event Management degree or equivalent experience

Tools

Cvent

Job description

Overview

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E\'s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can\'t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

We are looking for a Project Executive to join our Meetings Management Life Sciences team working remotely. You will support the planning of successful meetings, incentive and events for a range of clients by managing delegate attendee management, event administration, delegate and client communication. As part of this role, you will also have the opportunity to travel onsite both in the UK and Internationally.

You will thrive on juggling multiple projects, delivering excellent customer service, great administration and enjoy all things data!

Sound like you? Read on!

Responsibilities

• Build and maintain registration websites, electronic invitations and confirmations for each assigned event following client guidelines and within client / event driven timelines.
• Support the project team in the project plan of the life cycle of the event which will include dealing external meeting attendees which will include Healthcare Professionals.
• Oversee all aspects of the website design, understanding system capabilities and reporting parameters to ensure data is captured for reporting
• Primary contact for client registration and reporting questions and primary Healthcare Professional (HCP) liaison and contact (pre, onsite and post event)
• Work within the applicable registration website technology to manage thresholds for arrival / departure parameters, room blocks, attendee changes, activities, data capture and reporting
• Prepare all relevant onsite print work, signage and documents including reports
• Provide project planning support within the wider Project Team
• Manage day to day pharma compliance reporting requirements

Qualifications

• Delegate / attendee management experience including but limited to using registration tools
• Excellent attention to detail and experience in proofing copy
• Analytical thinking: ability to independently and through collaboration troubleshoot to achieve efficient and effective registration processes
• Proficient in Microsoft office applications
• Ability to react, think on your feet, offer solutions, work on multiple projects / tasks simultaneously
• Ability and want to travel onsite to events in the UK and Overseas

You might also have:

• Cvent experience in registration and reporting
• Pharmaceutical event delivery knowledge
• Pharmaceutical compliance knowledge
• Event Management degree or work experience in the Event Industry

Benefits

• Life Assurance x1 your annual salary
• 23 days holiday plus bank holidays
• Birthday day off
• Holiday Purchase Scheme - allowing up to 5 additional holidays days
• Discounted rates on Hotels & Travel
• Gym & Fitness Discounts
• Pension Scheme
• Company Sick pay
• Lifestyle Benefits

You should know

• This is a full time role UK remote based working Monday – Friday
• Our standard working hours are 9:00am - 5:30pm with an hour lunch break
• You must have the ability to travel within the UK and Overseas which may include weekends (lieu time given)
• You must have the right to work in the UK

The Perks

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E\'s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there\'s always room to move.

We\'ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We\'re positive. You\'ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.