Event Coordinator

Absolute Taste; Weybridge; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading event catering company in Weybridge is seeking an Event Coordinator for a 12-month maternity cover. The successful candidate will manage all aspects of event planning and ensure excellent customer service. Key responsibilities include client communication, managing events, and supporting the sales team. Experience in a similar environment is essential. The role offers a collaborative work environment, training opportunities, and various benefits including a contributory pension scheme and complimentary meals during shifts.

Benefits

20% discount off food and beverages

Complimentary meals while on shift

25 days annual leave plus bank holidays

Life Insurance Cover

Free parking

Bus stop outside the site

Qualifications

• Experience in event planning is essential.
• Ability to work under pressure to meet targets.
• Aptitude for conducting targeted research to develop new sales leads.

Responsibilities

• Oversee all aspects of event planning.
• Manage relationships to deliver the right experience.
• Coordinate event entertainment and requirements.

Skills

High attention to detail

Excellent organisational skills

Excellent interpersonal skills

Excellent communication skills

IT skills in Microsoft Office

Excellent customer service skills

Previous experience in an event environment

Job description

EventCoordinator – 12 Month Maternity Cover

AbsoluteTaste is a leading event catering company for world-renowned green field eventsand performance sports, along with a strong presence in catering venues withinretail.

Located on the famous Brooklands sitein Weybridge, Mercedes-Benz World is an unforgettable events venue. Anincredible setting for corporate and team building events, special gatheringsand large-scale celebrations.

From thrilling driving experiencesand activities to get the adrenaline pumping, to first class conference andevent spaces.

Come andjoin this iconic brand, which is expanding very quickly and looking for theright people to come and join our team. In return, we invest in individuals tobe the best they can be and help them along their exciting career atMercedes-Benz World.

The role :

You willbe representing Mercedes-Benz World onsite, role of Event Coordinator will bebased in the office Monday – Friday (approx. 80% of our events happenMonday-Friday between 8am and 6pm) however we would need there to be flexibilityto work evenings and weekends on an ad hoc basis and in line with the eventscalendar as needed.

The role will involve dailycommunication with clients and internal team members over email, over the phoneand in person on site visits and live event days where you are expected todeliver an excellent level of customer service.

Key Responsibilities :

• Oversee all aspects of event planning based on your allocated events, including internal and external events.
• To manage effective and efficient relationships with all internal and external parties in support of delivering the right experience to customers and clients to Mercedes-Benz World.
• Chairing Operational meetings to ensure all departments have the correct information to deliver each event.
• Up-selling to the client to achieve maximum revenue.
• Maintaining a working relationship with preferred supplier list.
• Demonstrating to clients strong knowledge of venue and vendor offerings and taking clients on tours of venue possibilities.
• Coordinating event entertainment, AV, decoration and any other ad-hoc requirements the client is looking for.
• Issuing invoices and collecting payments in a timely manner (as per agreed time frames).
• Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors.
• Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities.
• Available to support the client on live event days.
• Planning multiple events at once.
• Support the Sales & Events Manager where required.

Key Skills :

• High attention to detail, flexibility and the ability to work under pressure to meet targets.
• Excellent organisational skills, with flexibility to adapt to changes.
• Excellent interpersonal skills and ability to motivate others.
• Commercial acumen and business awareness.
• Excellent communication skills, both written and oral.
• IT skills in Microsoft Office, including Word, Excel and PowerPoint.
• An aptitude for conducting targeted research to develop new sales leads.
• Organisation and time management, keeping to deadlines.
• Excellent customer service skills.
• Maximising sales.
• Team player.
• Data entry – online events system.
• Experience with chefs, kitchen and food would be preferred.
• Previous experience of an event environment is essential for this role.

Thesuccessful candidate will contribute to :

• Hitting budget
• Positive feedback from clients
• Securing repeat business

On Offer :

The salarywill be depending on skills and experience. Based on a Maternity Cover 12 MonthFixed Term Contract.

Acontribution pension scheme (both employee and employer);

20%discount off all other food and beverages

Mealsprovided complimentary whilst on shift.

Variousinternal and external training to ensure we remain industry leading and toassist you with your personal development.

F&Bdiscount for friends & family

Fun &friendly working environment

Freeparking

Bus stopoutside the site

Changingrooms & showers

25 daysannual leave (plus bank holidays) per annum

ContributoryPension Scheme

LifeInsuranceCover

24 / 7telephone health & well-being support & counselling service

Paid SickLeave (up to 10 days)

T&Csapply to all of the above

WorkingPattern - 42.5 hours per week

Pleasenote the above list is not exhaustive of all duties and responsibilities.