Event Assistant

Global Hub; City of Edinburgh; On-site; Confidential; Full time

Job summary

A dynamic event management company in Edinburgh seeks an organised Event Assistant to support all event planning and delivery phases. Responsibilities include assisting with logistics, managing guest lists, and preparing documentation. Ideal candidates have strong communication skills and a proactive, detail-oriented approach. Opportunities for professional growth and collaboration in a supportive environment are provided.

Benefits

Dynamic working environment

Hands-on experience in event management

Professional development and mentoring

Qualifications

• Excellent organisational and multitasking skills, managing competing priorities.
• Strong communication and interpersonal skills, both written and verbal.
• Proactive attitude with high attention to detail.
• Ability to work collaboratively and independently.
• Comfortable with tight deadlines.

Responsibilities

• Assist with planning, coordination, and execution of events.
• Support logistics, timelines, and budgets for events.
• Liaise with venues, suppliers, and stakeholders.
• Manage guest lists, invitations, registrations, and check-ins.
• Prepare event documentation including schedules and notes.

Skills

Organisational skills

Communication skills

Multitasking

Attention to detail

Team collaboration

Tools

Microsoft Office

Google Workspace

Event software

Job description

We are seeking an organised, proactive, and detail-oriented Event Assistant to support the planning and delivery of events from conception through to completion. This role is ideal for someone with a passion for events, a strong sense of initiative, and the ability to thrive in a fast-paced environment.

Tasks

Key Responsibilities

Assist with the planning, coordination, and execution of events across various formats and sizes.

Support the Event Manager and wider team with event logistics, timelines, and budgets.

Liaise with venues, suppliers, and stakeholders to ensure smooth event operations.

Manage guest lists, invitations, registrations, and on-site check-ins.

Contribute to event set-up, on-site coordination, and post-event debriefs.

Prepare event documentation including run sheets, schedules, and briefing notes.

Maintain administrative systems, databases, and event materials.

Support marketing and promotional activities where required, including social media and event photography.

Requirements

Excellent organisational and multitasking skills, with the ability to manage competing priorities.

Strong communication and interpersonal skills, both written and verbal.

A proactive and solutions-focused attitude with high attention to detail.

Ability to work collaboratively in a team and independently when required.

Comfortable working to tight deadlines and adapting to changing requirements.

Proficient in Microsoft Office and/or Google Workspace; familiarity with event software or design tools is advantageous.

Previous experience in event coordination, hospitality, marketing, or administration is desirable but not essential.

Flexibility to work occasional evenings or weekends to support event delivery.

Benefits

A dynamic and supportive working environment with opportunities for growth.

Hands-on experience in all aspects of event management.

Exposure to a wide variety of clients, venues, and event types.

Professional development and mentoring from experienced event professionals.

A collaborative, team-oriented culture that values initiative and creativity.

To apply, please submit your CV. Early applications are encouraged, as interviews may take place before the closing date.