Estates Coordinator

Imperial War Museums; Duxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent cultural institution in the UK seeks an Estates Coordinator to manage data for over 100 buildings. The role involves responding to inquiries, creating financial documents, maintaining internal systems, and providing administrative support. Ideal candidates must possess strong organizational skills, attention to detail, and relevant experience in administration. If you're eager to improve processes and support preservation efforts, apply now.

Qualifications

• Strong organisational skills and attention to detail.
• Experience in accounts or commercial administration.
• Confidence using Microsoft Office and purchase ordering systems.

Responsibilities

• Be the first point of contact for enquiries.
• Create purchase orders and invoices.
• Keep internal communications up to date on SharePoint.
• Support asset data management.
• Maintain space booking systems.
• Provide administrative support to the Director of Estates.

Skills

Strong organisational skills

Attention to detail

Experience in accounts or commercial administration

Confidence using Microsoft Office

Proactive approach to improving processes

Willingness to learn

Job description

Join IWM as an Estates Coordinator and play a key role in managing and maintaining accurate data that supports our estate operations across more than 100 buildings and 112 hectares of land. You’ll be at the heart of our Estates team, ensuring compliance, supporting systems, and helping us deliver a safe and sustainable environment for staff and visitors.

Role Responsibilities

• Be the first point of contact for enquiries, managing the Estates shared inbox and providing clear, helpful responses.
• Create purchase orders and invoices, and assist with financial reviews.
• Keep our internal communications up to date on SharePoint.
• Support asset data management in line with government standards.
• Maintain space booking systems and assist with reporting.
• Provide administrative support to the Director of Estates and team leads, including sustainability initiatives.
• Occasionally take meeting notes and distribute actions promptly. Travel to our branches (London, Duxford, North, Churchill War Rooms, HMS Belfast) will be required.

About You

• Strong organisational skills and attention to detail.
• Experience in accounts or commercial administration.
• Confidence using Microsoft Office and purchase ordering systems.
• A proactive approach to improving processes.
• A willingness to learn and develop new skills.

Apply Now

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If you’re ready to make a difference and support the care of our historic estate, we’d love to hear from you. Apply today and help us preserve history for future generations.

For a full list of duties and the person specification which your application will be marked against, please view the Job Description.