Estate Administrator

Build Recruitment; Bracknell; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading property management firm in the United Kingdom is seeking an experienced Estate Administrator to join their dynamic team. This permanent role involves acting as the first point of contact for clients, managing diaries, and supporting facilities management projects. Ideal candidates will have at least 2 years of administrative experience within property management, possess strong IT skills, and have good knowledge of health and safety legislation. Opportunities for career growth within a respected organization are available.

Benefits

IOSH Managing Safely training provided

Opportunities for professional development

Career growth within a highly regarded organization

Qualifications

• Minimum of 2 years' experience in an administrative role in property or facilities management.
• Strong IT skills including proficiency in Microsoft Office and familiarity with CAFM software.
• Good understanding of health and safety legislation, IOSH Managing Safely qualification is desirable.

Responsibilities

• Act as the first point of contact for clients and service providers.
• Manage diaries, coordinate meetings, and prepare accurate minutes.
• Handle financial administration including purchase orders and invoices.
• Support facilities management projects and ensure compliance documentation is maintained.

Skills

Microsoft Office

CAFM software

Organizational skills

Communication skills

Multitasking abilities

Health and safety legislation knowledge

Sustainability awareness

Attention to detail

Job description

An exciting opportunity has arisen for an Estate Administrator to join a dynamic property management team. This permanent role requires an organised and proactive individual who can provide administrative support, coordinate tasks and projects, and deliver excellent service to clients, contractors, and stakeholders in a fast-paced environment.

Key Responsibilities

Act as the first point of contact for clients and service providers, ensuring professional communication at all times.

Manage diaries, coordinate meetings, and prepare accurate minutes and action plans.

Support facilities management (FM) projects, environmental initiatives, and sustainability programmes.

Handle financial administration including purchase orders, invoices, and budget formatting.

Maintain accurate records such as insurance trackers, contract schedules, and compliance documentation.

Ensure all reports and documents meet required standards and branding guidelines.

Assist with health and safety compliance, risk management systems, and certification processes.

Provide flexible support to the wider property management team and contribute to process improvements.

Skills & Experience Required

Minimum of 2 years’ experience in a similar administrative role, preferably within property or facilities management.

Strong IT skills including Microsoft Office and CAFM software (e.g., e-logbooks).

Excellent organisational, communication, and multitasking abilities.

Good knowledge of health and safety legislation (IOSH Managing Safely qualification desirable or willingness to train).

Awareness of sustainability practices and ISO standards (ISO14001 or ISO50001 advantageous).

High attention to detail and ability to work to tight deadlines.

Training & Development

IOSH Managing Safely training provided if required.

Opportunities for professional development in sustainability and property management compliance.

Join a professional, customer-focused team in a dynamic estate management environment.

Opportunity for career growth and development within a highly regarded organisation.