EOC Inpatient Scheduler | London North West University Healthcare NHS Trust

London North West Healthcare NHS Trust; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

A leading healthcare provider in Greater London seeks a dedicated professional to manage elective surgical waiting lists and coordinate patient bookings efficiently. You will be responsible for booking patients into appropriate theatre slots and liaising with various departments to streamline processes. Ideal candidates will possess exceptional organizational skills and the ability to work closely with clinical teams. This position entails a critical role in ensuring patient care and operational efficiency within the NHS framework.

Responsibilities

• Manage elective surgical waiting lists with consultants.
• Schedule elective patients considering urgency and waiting times.
• Coordinate pre-assessment appointments and necessary adjustments.
• Liaise with Theatres regarding cancellations and rebookings.
• Ensure funding for theatre procedures is obtained.

Job description

Responsibilities

• To understand and proactively manage, with the consultants, the elective surgical waiting lists.


• To book elective patients into appropriate theatre slots, taking into consideration both clinical urgency and time on the waiting list.


• To book pre‑assessment appointments in a timely manner and adjust lists as required if any patients fail pre‑assessment.


• To co‑ordinate any special requirements, e.g. ITU beds, transport, other surgeons for joint operations and so on.


• To liaise with Theatres to be aware of any patients cancelled on the day or who do not attend and to take the appropriate action to rebook or discharge.


• To work closely with the PPWT team to ensure that funding for specified theatre procedures is appropriately sought in accordance with guidelines.

Booking & Scheduling

• Ensure that elective theatre lists are compiled and updated on Patient Administration System (PAS) (or any other Trust systems) and reviewed/signed off by the relevant surgical teams/Management.


• Contact patients offering them a choice of admission dates and agree with them the date of admission in line with the Patient Access Policy.


• Create a waiting list entry for patients requiring admission.


• Schedule procedures ensuring patients are fully booked on PAS and ensure a confirmation letter is sent or that patients are telephoned if booking at short‑notice.


• Book patients in chronological order or in order of clinical urgency.


• Book procedures ensuring that theatre capacity is proactively and efficiently used.


• Book HDU and ITU beds according to the nature of procedure or if requested by Surgical team.


• Undertake the booking of elective admissions for cancer patients and liaise closely with Cancer MDT Co‑ordinators to ensure that these are scheduled appropriately within the cancer pathway targets.

About the Trust

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

We run major acute services at:

• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top‑rated hyper‑acute stroke unit and one of only three hyper‑acute rehabilitation units in the UK


• St Mark’s Hospital: an internationally renowned specialist centre for bowel disease


• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice


• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

Please see attached Job Description and Person Specification for full duties and role responsibilities.

This advert closes on Sunday 28 Dec 2025.