Elections Assistant

Oldham Council; Oldham; On-site; GBP 22,000 - 28,000; Full time

Job summary

A local government office in Oldham is seeking an individual to provide essential support in electoral services. The role includes processing voter registrations, assisting with polling station preparations, and responding to public inquiries. Candidates should possess strong analytical skills and effective communication, with a focus on organizational abilities. Benefits include generous annual leave and access to various wellbeing support services.

Benefits

25 days annual leave

Discounted gym membership

Access to wellbeing support services

Qualifications

• Ability to analyse data and present it effectively.
• Strong communication skills and ability to challenge when necessary.
• Excellent organisational skills for business intelligence management.

Responsibilities

• Assist with processing voter registrations and maintaining electoral records.
• Help prepare materials for polling stations and ensure timely distribution.
• Provide support to the public through various communication channels.

Skills

Data analysis and interpretation

Effective communication

Organisational skills

Job description

To provide essential support to the delivery of electoral services, ensuring that statutory duties are met and that election events run smoothly and professionally. The postholder will assist with maintaining accurate electoral registers, processing voter registrations, and responding to routine enquiries from the public, elected members, and external partners. They will support the preparation and distribution of materials for polling stations, postal voting, and the verification and count processes. The role involves regular data entry surrounding the monitoring of temporary staff for the election, checking information for accuracy, and following established procedures to ensure compliance with electoral law and internal quality standards. During election periods, the postholder will work as part of a busy team to meet strict deadlines and provide reliable administrative and logistical support. This role requires strong attention to detail, good communication skills, and the ability to work flexibly, particularly during peak periods and on polling day.

Responsibilities

• Assist with processing voter registrations, maintaining accurate electoral records, and responding to general registration enquiries.
• Help prepare materials, equipment, and documentation required for polling stations, ensuring accuracy and timely distribution.
• Provide front-line support to members of the public by phone, email, or in person answering routine election-related queries and offering guidance.

Qualifications

• Analyse and interpret data and present it effectively to various audiences to inform decision-making.
• Communicate effectively and be confident to challenge when advising and supporting senior officers.
• Excellent organisational skills to agree, develop and manage the provision of appropriate business intelligence; ensuring managers have access to appropriate and timely information about their service and Oldham.

If you have completed the GM Elevate (Leadership Development) Programme, please indicate this within the About You or Supporting Statement section of your application.

About Oldham

We want Oldham to have vibrant, safe neighbourhoods where people are proud to live with opportunities for healthier, more fulfilled lives; and a sustainable, thriving economy. As we look to the future, the challenges may be significant, but so are the opportunities. We ve identified three missions with our residents and partners, focusing on what will deliver the biggest impact: A Great Place to Live, Healthier, Happier Lives, and Green and Growing.

Values & Behaviours

• Work with a resident focus
• Support local leaders
• Committed to the borough
• Delivery high performance
• Take ownership and drive change

Benefits

• 25 days annual leave which increases after 5 and 10-years service
• The option to purchase additional annual leave.
• An attractive LGPS benefit pension scheme with the option to make shared cost additional voluntary contributions.
• Discounted gym membership with Oldham Active.
• Staff discount scheme for shopping, entertainment, eating-out, eating-in, travel, motoring and more.
• Salary sacrifice scheme for home and electronics and Cycle to Work.
• Wellbeing support, including a Mental Health First Aider network and an Employment Assistance Programme that provides 24 hours access to advice and support.
• Staff recognition and celebration events.
• Peer support groups

Inclusive Recruitment

We work closely with employees to help them work at their best, including making adjustments such as flexible working, describing available working patterns, providing equipment or making changes to the workplace. If you re an applicant with disabilities and have previously been in or currently in care, a carer or someone who has served in the Armed Forces and you meet the essential criteria of the role, you are guaranteed to reach the first stage of assessment under our Guaranteed Assessment Scheme.