Elections Assistant

inploi; Oldham; On-site; GBP 25,000 - 29,000; Full time

Job summary

A government office is seeking a Governance Elections and Land Charges Elections Assistant to support the delivery of electoral services in Oldham. The successful candidate will assist in processing voter registrations while ensuring compliance with electoral laws. You'll prepare materials for polling stations and respond to public enquiries, all requiring strong attention to detail and effective communication skills. This fixed-term role offers a salary range of £25,989 to £28,142 per annum with a commitment to professional development.

Benefits

25 days annual leave

Discounted gym membership

Employee assistance programme

Qualifications

• Ability to present data effectively to various audiences.
• Confidence to challenge when advising senior officers.
• Excellent organisational skills for managing business intelligence.

Responsibilities

• Assist with processing voter registrations and maintaining electoral records.
• Help prepare materials and documentation for polling stations.
• Provide front-line support answering election-related queries.

Skills

Analyse and interpret data

Effective communication

Organisational skills

Job description

Governance Elections and Land Charges Elections Assistant

Ref: 001197
Contract: Fixed Term (6 months)
Salary: £25,989 - £28,142 per annum (Grade 3)
Hours: 36.66 per week
Location: Spindles Offices, George Street, Oldham, OL1 1HD
Closing Date: Thursday 18th December 2025
Interview Date: TBC.
Hiring Manager: Jenna Madeley, Head of Elections and Land Charges, [e-mail]

Role Overview: To provide essential support to the delivery of electoral services, ensuring that statutory duties are met and that election events run smoothly and professionally. The postholder will assist with maintaining accurate electoral registers, processing voter registrations, and responding to routine enquiries from the public, elected members, and external partners. They will support the preparation and distribution of materials for polling stations, postal voting, and the verification and count processes. The role involves regular data entry surrounding the monitoring of temporary staff for the election, checking information for accuracy, and following established procedures to ensure compliance with electoral law and internal quality standards. During election periods, the postholder will work as part of a busy team to meet strict deadlines and provide reliable administrative and logistical support. This role requires strong attention to detail, good communication skills, and the ability to work flexibly, particularly during peak periods and on polling day.

Key Responsibilities:

• Assist with processing voter registrations, maintaining accurate electoral records, and responding to general registration enquiries.
• Help prepare materials, equipment, and documentation required for polling stations, ensuring accuracy and timely distribution.
• Provide front‑line support to members of the public by phone, email, or in person answering routine election‑related queries and offering guidance.

Key Requirements:

• Analyse and interpret data and present it effectively to various audiences to inform decision‑making.
• Communicate effectively and be confident to challenge when advising and supporting senior officers.
• Excellent organisational skills to agree, develop and manage the provision of appropriate business intelligence; ensuring managers have access to appropriate and timely information about their service and Oldham.

If you have completed the GM Elevate (Leadership Development) Programme, please indicate this within the ‘About You’ or ‘Supporting Statement’ section of your application.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and therefore expect all staff and volunteers to share this commitment.

Our Benefits Package:

• 25 days annual leave which increases after 5 and 10‑years’ service
• The option to purchase additional annual leave.
• An attractive LGPS benefit pension scheme with the option to make shared cost additional voluntary contributions.
• Discounted gym membership with Oldham Active.
• Staff discount scheme for shopping, entertainment, eating‑out, eating‑in, travel, motoring and more.
• Salary sacrifice scheme for home and electronics and Cycle to Work.
• Wellbeing support, including a Mental Health First Aider network and an Employment Assistance Programme that provides 24 hours access to advice and support.
• Staff recognition and celebration events.
• Peer support groups

Inclusive Recruitment:

We work closely with employees to help them work at their best, including making adjustments such as flexible working, describing available working patterns, providing equipment or making changes to the workplace.

If you’re an applicant with disabilities and have previously been in or currently in care, a carer or someone who has served in the Armed Forces and you meet the essential criteria of the role, you are guaranteed to reach the first stage of assessment under our guaranteed Assessment Scheme.

Data and Privacy:

For details of how we use your data please see our privacy notice.

Important Information:

Please note that should a vacancy that has been released for internal or external recruitment be deemed suitable for a current employee at risk of redundancy, it can be pulled back at any point, up to the post being formally offered to a candidate who is not at risk of redundancy.

Supporting Documents

↗ Job Description & Person Specification

↗ Right To Work

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