EA & Project Coordinator

Marcilly Recruitment Ltd; City Of London; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

A leading recruitment firm is seeking an experienced EA and Project Coordinator to support their team in London. The role offers a blend of traditional PA tasks, project management, and business development support. Candidates will enjoy a flexible working arrangement with three days remote each week, stellar benefits including a discretionary bonus, health insurance, and a collaborative culture. Ideal candidates possess excellent organizational and relationship management skills.

Benefits

Discretionary bonus

25 days holiday + bank holidays

Pension

Health insurance (BUPA)

Life insurance

Season ticket loan

Income protection

Qualifications

• Excellent diary management skills are essential.
• Strong project management to meet deadlines and complete documentation.
• Ability to build good relationships with clients and candidates.

Responsibilities

• Support fee earners in a traditional PA capacity.
• Manage all live assignments and new business activities.
• Demonstrate high levels of independence in communication.

Skills

Diary management

Project management

Client relationship management

Time management

Microsoft products

Job description

EA & Project Coordinator Job Description

A leading, international executive search firm are seeking an EA and Project Coordinator to support four of their fee earners. The role is comprised of three core areas:

• Actively supporting fee earners in a traditional PA capacity
• Aiding all activity for potential new business
• Project management of all live assignments

The firm truly value their employees offering fantastic benefits, a collaborative culture with high staff retention rates and progression as well as flexible working. They have introduced a working from home policy with two days in the office and three days working remotely. However, if a candidate wanted to come into the office more frequently, that is completely up to them and there is always a good team in the office.

Salary: £35,000 - £40,000 DOE

Benefits: discretionary bonus; 25 days holiday + 3 days between Christmas and NY + bank holidays; pension; health insurance (BUPA); life insurance; season ticket loan; income protection – the list goes on!

Hours: 09:00 – 17:30

Location: Central London & homeworking - working from home three days a week

Start date:ideally as soon as possible - six week notice period max

EA & Project Coordinator Requirements & Responsibilities

• Comprehensive diary management
• Leading the project management and administration of potential new business and assignments accurately; ensuring that deadlines are met, action points are responded to, and all necessary documentation is completed
• Ensuring processes are met
• Having an understanding of any legislation that may impact the market
• Building and maintaining good client and candidate relationships
• Acting with tact and discretion at all times with clients, candidates and colleagues
• Be confident in making nuanced judgements, prioritising time and effort
• Where support is required of colleagues, ensuring they are notified in good time to allow them to prioritise work and meet timescales
• Demonstrating high levels of independence throughout their role, both in verbal and written communication
• Intuitive; be able to assess a situation and take initiative but also not be afraid to ask for help when required
• Prioritising multiple assignments effectively, cope well shifting priorities and unforeseen change and be able to flex accordingly, managing stress and conflict when needed
• Excellent time management skills
• Highly efficient, flexible and able to change workload and prioritise in order to meet business needs
• Demonstrating a cooperative and flexible nature; assist others and be willing to go the extra mile when needed
• Expert use of company software and Microsoft products
• Ensuring all audits and reporting across the company software are completed in a timely manner
• Expenses and invoicing
• National travel

Developing Self

• Demonstrating an eagerness to continuously develop and a willingness to learn from others
• Attending, supporting (and where appropriate helping to deliver) training programs
• Actively participate in and contribute towards groups, quarterly breakfasts/meetings, socials and any other initiatives designed to help you integrate and develop in your role

Marcilly Recruitment is a boutique London and Dubai based recruitment agency specialising in business operational and administrative support, and private household recruitment across the UK, Europe and Middle East.