Document Specialist (IT)

Larbey Evans Ltd; Remote; GBP 40,000 - 50,000; Full time

Job summary

A leading UK law firm is seeking a Document Specialist to enhance its IT department. This role includes developing and maintaining Microsoft Office templates, providing expert-level document support, and training staff to ensure document integrity. The ideal candidate will have significant experience in a similar role, strong Microsoft Office skills, and a passion for technology. Competitive salary and excellent employee benefits offered in a dynamic environment.

Benefits

Competitive salary

Great employee benefits

09:30-17:30 working hours

Qualifications

• Experience as a Document Assistant / Specialist is essential, ideally within a law firm.
• Outstanding knowledge of working with complex documents on various IT packages.
• Experience delivering training to staff including PAs or acting as a mentor.

Responsibilities

• Serve as the first point of contact for document-related issues.
• Act as a subject matter expert for Microsoft Office applications.
• Create user manuals, troubleshooting guides, and technical documentation.

Skills

Advanced Microsoft Word skills

Proficiency in Excel

Proficiency in PowerPoint

Experience in Adobe Acrobat

Knowledge of legal document comparison tools

Tools

Microsoft Office

PDF comparison tools

Visio

Job description

Document Specialist (IT)

Our leading UK law firm client is seeking a Document Specialist to join its IT department. This role focuses on developing and maintaining the firm’s Microsoft Office templates, as well as providing real-time support and expert-level document troubleshooting to end users. You will also play a key role in training and upskilling staff to ensure document integrity across the firm.

• Competitive salary
• Great employee benefits
• 09:30-17:30 working hours
• Offices near Holborn / Chancery Lane

Document Specialist (IT) Key Responsibilities:

• Serve as the first point of contact for document-related issues/trouble shooting or queries end users have
• Acting as a subject matter expert for Microsoft Office applications, ensuring best practices are followed across the firm
• Working with the IT Service Desk to identify application issues and to help the team resolve questions quickly
• Creating, maintaining and regularly updating the firm's precedent base ensuring they comply with the firm's house style
• Developing user manuals, troubleshooting guides, and technical documentation that are accurate, clear, and easy to follow
• Working with the IT Training team to design and deliver document specific training materials
• Develop document specific based e-learning modules and quick reference guides for self-service learning
• Create short video tutorials and quick reference guides for self-service learning

Document Specialist (IT) Skills & Requirements:

• Experience as a Document Assistant / Specialist is essential, ideally within a law firm
• Experience delivering training to staff including PAs or acting as a mentor will be highly desirable
• Outstanding knowledge / experience of working with complex documents on various IT packages (e.g. Advanced Microsoft Word skills: styles, templates, macros)
• Proficiency in Excel, PowerPoint, Adobe Acrobat, and PDF comparison tools, legal document comparison tools (e.g., Novaplex), Visio, and PDF editing and bundling software
• Passion for technology, keeping abreast of technology and software changes