Document Controller

Balfour Beatty; Tees Valley; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading infrastructure company is seeking a Document Controller to support the Net Zero Teesside project in the UK. This role will focus on managing project documentation, ensuring compliance with quality control procedures, and working collaboratively with multi-discipline teams. The ideal candidate will have over 5 years of experience in construction document management and strong organisational skills. This position offers competitive salary, a generous benefits package including annual leave and pension schemes, while promoting sustainability in construction.

Benefits

25 days annual leave + bank holidays

Company car if applicable

Pension savings schemes

Enhanced maternity/paternity policies

Discretionary annual salary reviews

Qualifications

• 5 years plus experience managing Information through a CDE on Construction projects.
• Knowledge and experience of working to UK international standards for Document Control.
• Excellent organisational skills with a high attention to detail.

Responsibilities

• Be an effective user of the project document management system.
• Monitor the integration of all project documentation.
• Carry out intermittent audits and produce reports on findings.

Skills

5+ years experience managing Information through CDE

Knowledge of Electronic document control systems

Excellent organisational skills

Strong written and verbal communication skills

Competent user of computer systems (e.g., Microsoft Office)

Ability to work to tight deadlines

Education

Any form of document management or ISO 9001 Certification

Tools

Business Collaborator

Job description

About the role

Do you want to be at the forefront of one of the world's most ambitious sustainability initiatives?

Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project.

As a result, alongside several consortium partners; Balfour Beatty have been selected by bp (British Petroleum) to construct a first-of-a-kind fully integrated gas-fired power station with carbon capture and storage which is a key driving force behind plans to make Teesside the UK's first decarbonised industrial cluster.

Balfour Beatty is seeking a dynamic Document Controller to contribute to the Net Zero Teesside (NZT) project based at our site in Redcar and Cleveland.

What you’ll be doing

Be an effective user of the project document management system within project Common Data Environment (CDE) and client CDE, in line with both company and quality control procedures (BS EN ISO:9001). Focusing on all technical and contractual documentation produced throughout the lifecycle of the project from all interested parties
Understand, use and input into the processes necessary for timely appropriate document submissions
Monitor the integration of all project documentation through approved workflows - Carry out QA checks and release/distribute documentation. Monitor the process of interactive issuing and subsequent commenting/review of technical documentation. Manage the transition of technical data from design to construction status. Ensure traceability throughout
Carry out intermittent audits and produce reports on your findings
Produce reports and analyse the data and trends
Review and update procedures, guidelines and workflows related to the document control process
Attend meetings as dictated by the project requirements
Offer advice and support to both the project team and interested parties, as required
Maintain effective working relationships with all interested parties
The general aim being to improve the overall quality of the final product/service and improve efficiency
Living the Balfour Beatty Values
Ensuring a relentless focus on Zero Harm
Supporting the business unit external accreditation process (including ISO9001, ISO14001, ISO45001 and industry licences) to ensure it is able to operate in its chosen sector

Who we're looking for

The following qualities/ experience are desirable:

• 5 years plus experience managing Information through a CDE on Construction projects
• Knowledge and experience of working to UK and international standards and codes of practice for Document Control
• Knowledge of Electronic document control systems
• Any form of document management or ISO 9001 Certification
• Broad knowledge and understanding of ISO 9001 required
• Previous experience working within document management is desirable
• Experience or extensive knowledge of working within systems and procedures
• Full working knowledge of databases
• Contractual awareness and a basic understanding of the market would be beneficial
• Advanced information and communication technology skills
• Excellent organisational skills with a high attention to detail and accuracy
• Ability to work to tight deadlines and under minimum supervision
• Strong written, verbal, analytical and interpersonal skills
• Previous experience of managing a team
• Competent user of computer systems e.g. Microsoft Office

The following qualities/experience are also essential:

• Knowledge and experience of using Business Collaborator
• Pays attention to detail and sees things through to completion
• Has good interpersonal and communication skills
• Is a self-starter who manages their own time and seeks to add value to their function
• Is able to work within a multi-discipline team
• Can demonstrate initiative and resilience
• Manage and prioritise work

Why work for us

Our people are our biggest asset and we focus on recruiting, training and developing the people who can apply innovation to deliver the infrastructure of the future. We nurture these talents, offer a great benefits package in addition to a competitive base salary and continually invest in developing the skills of our people at every level.

Some of our key benefits are:

• An attractive/negotiated salary;
• 25 days annual leave + bank holidays;
• Company car if applicable;
• Pension savings schemes;
• Enhanced maternity/paternity and family friendly policies;
• Access to our Refer and Earn scheme;
• Discretionary annual salary reviews.

About us

Balfour Beatty's Major Projects business is delivering some of the UK's most complex and iconic infrastructure projects. Using the latest technology, we're driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.

From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.

Diversity and inclusion

At Balfour Beatty, we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/