Document Controller

Laing O'Rourke; Birmingham; On-site; GBP 30,000 - 40,000; Full time

Job summary

An international engineering and construction company is seeking a proactive Document Controller to manage project documentation throughout its lifecycle. The role involves ensuring compliance with ISO standards, providing training on collaboration tools, and overseeing document distribution. The ideal candidate must be organized and detail-oriented, with knowledge of ISO 19650 and proficiency in Microsoft Office. Familiarity with Asite is essential, contributing to efficient document management and client support.

Qualifications

• Must be familiar with Asite.
• Experience using collaboration/EDM systems.
• Highly organized and detail-focused.

Responsibilities

• Support the development, approval, and compliance of project information standards.
• Maintain project collaboration tools for accurate information flow.
• Complete QA checks on all published documents.
• Manage receipt, review, and archiving of documents.
• Oversee Method Statement registration and tracking.
• Provide training on collaboration tools and Field View.

Skills

Knowledge of ISO 19650

Proficiency in Microsoft Office

Experience using collaboration/EDM systems

Highly organized

Excellent communication skills

Detail-focused

Strong initiative

Flexible and reliable

Team player

Tools

Asite

Job description

We are looking for a proactive Document Controller who will ensure all project information and documentation is managed accurately, securely, and in line with our standards, delivering an efficient and reliable document management service across the project lifecycle. Laing O'Rourke is a part of National Grid's Great Grid Partnership, delivering key new infrastructure under a collaborative model designed to speed delivery, boost efficiency, and benefit communities.

Roles and Responsibilities

• Support the development, approval, and compliance of project information standards and procedures.
• Maintain project collaboration tools, ensuring accurate information flow and version control.
• Complete QA checks on all published documents and resolve document/drawing issues.
• Manage receipt, review, distribution, and archiving of documents (digital and hard copy) in line with ISO 19650.
• Oversee Method Statement registration, uploads, and tracking.
• Provide training and support to internal and external users on collaboration tools and Field View.
• Liaise with software vendors to address system issues and support project systems administration.
• Produce and distribute reports and dashboards for project and client needs.
• Set up and manage digital handover and Field View systems to meet client standards.
• Support procurement with tender documents, addendums, and document control queries.
• Supervise document controllers (as needed) and contribute to digital health checks and improvement initiatives.
• Promote best practice in information management across the project team.
• Knowledge of ISO 19650 and proficiency in Microsoft Office.
• Experience using collaboration/EDM systems.
• Highly organised, detail‑focused, and able to prioritise under pressure.
• Strong initiative, planning, and self‑management skills.
• Quick learner with strong technical aptitude.
• Flexible, reliable, and a strong team player with excellent communication skills.
• Essential: Must be familiar with Asite.

Laing O'Rourke is an international engineering and construction company delivering state‑of‑the‑art infrastructure and buildings projects for clients in the UK, Middle East and Australia. Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.