Dietetics Office Manager

NHS; Brighton; On-site; GBP 27,000 - 31,000; Full time

Job summary

A prominent healthcare institution in Brighton is seeking an organized Office Manager with exceptional IT skills. The role involves various administrative tasks, including managing clinic bookings and overseeing staff. Ideal candidates will have experience in office management and a strong grasp of IT systems such as Careflow. The position offers flexible working patterns and excellent facilities. Join a vibrant team in a supportive environment where diversity is valued.

Benefits

Shared lunches

Team nights out

Run club

Excellent facilities with sea views

Qualifications

• Must have excellent IT skills, particularly in Excel.
• Required prior experience as a Personal Assistant.
• Experience in office management is crucial.

Responsibilities

• Oversee administrative functions at the Royal Sussex County Hospital.
• Manage clinic bookings using the Careflow system.
• Ensure compliance with Trust time standards for clinics.
• Produce and send clinic letters efficiently.
• Handle day-to-day Health Rosta management.
• Perform admin duties including taking meeting minutes and data formatting.
• Manage and supervise administrative staff.
• Provide cover for Admin/Pharmacy support during staff absences.

Skills

Excellent IT skills

Excellent excel skills

Personal Assistant experience

Office Management experience

Tools

Careflow booking system

Health Rosta management

eRS referral management system

Job description

Job Summary

Are you a super organised Office Manager with amazing IT skills? Are you looking to be part of a friendly department that has shared lunches, team nights out and even a run club (all of which are opt in/out)!

If so this post could be perfect for you!

We are looking for someone with top notch IT skills, a great telephone manner, people management experience and amazing organisational skills.

Experience of the hospital IT systems would be desirable but training can be provided.

We are based in the new Louisa Martindale Building with excellent facilities including a break room, changing facilities, showers, sea views and tasty food outlets. For those who don't know Brighton it is a fantastic, cosmopolitan city with lots going on and fast links to Gatwick and London.

Main Duties of the Job

• Office management based at RSCH
• Outpatient referral management via eRS
• Clinic booking management using Careflow for RSCH & PRH
• Outcoming clinics within Trust time standards
• Producing/sending clinic letters on G2
• Day to day Health Rosta management
• Admin duties including taking meeting minutes, formatting skills, excel spreadsheets
• Line management & supervision of admin staff
• Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling.

About Us

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Candidate Pack

Details

Date Posted

12 December 2025

Pay Scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum pro rata

Contract

Permanent

Working Pattern

Full-time, Part-time, Job share, Flexible working

Reference Number

279-7584282-DEC25

Job Locations

Royal Sussex County Hospital

Eastern Road

Brighton

BN2 5BE

Job Responsibilities

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

• Office management based at RSCH
• Clinic booking management using Careflow for RSCH & PRH
• Outcoming clinics within Trust time standards
• Producing/sending clinic letters on G2
• Day to day Health Rosta management
• Admin duties including taking meeting minutes, formatting skills, excel spreadsheets
• Line management & supervision of admin staff
• Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling.

Person Specification – Office Management Essential

• Excellent IT skills
• Excellent excel skills
• Personal Assistant experience
• Office Management experience

Desirable

• Line management experience
• Careflow booking system experience
• Health Rosta management
• Experience of eRS referral management system

Equality, Diversity and Inclusion – Essential

• Evidence of having championed diversity in previous roles (as appropriate to role).
• Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Details

University Hospitals Sussex NHS Foundation Trust (279)

Royal Sussex County Hospital

Eastern Road

Brighton

BN2 5BE

Website: https://www.uhsussex.nhs.uk/ (Opens in a new tab)