Diary Manager to Director General, Corporate Delivery Group

Government Recruitment Service; Swansea; On-site; GBP 30,000 - 40,000; Full time

Job summary

A UK government department is seeking a proactive individual for the role of Director General's Diary Manager in Swansea. The successful candidate will manage the diary, coordinate meetings, and provide high-quality administrative support while building relationships with key stakeholders. This role offers personal and professional development in a dynamic work environment.

Benefits

Employer pension contribution of 28.97%

25 days annual leave increasing with service

Flexible working options for work-life balance

Qualifications

• Proactive and confident self-starter.
• Exceptional communication skills.
• Ability to build relationships with stakeholders.

Responsibilities

• Manage the DG’s diary efficiently.
• Coordinate and manage arrangements for meetings.
• Provide high-quality administrative support.

Job description

Overview

Are you a proactive individual with exceptional communication skills? Can you build solid working relationships with internal and external stakeholders? Would you like the opportunity to work in an exciting, innovative work environment where no two days are the same? If so, we’d love to hear from you!

DfT is a high-profile department at the heart of UK government. We work with agencies and partners to support the transport network that helps businesses and gets people and goods travelling around the country. We plan and invest to make journeys better.

Joining our department comes with many benefits, including:

• Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here
• 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays a privilege day for the King’s birthday
• Flexible working options where we encourage a great work-life balance.

Read more in the Benefits section below!

Find out more about what it\'s like working at: Department for Transport Central - Department for Transport Careers

In CDG, we are at the heart of DfT. We advise, challenge, and enable the cross-cutting work of the department, to ensure that our priority outcomes are delivered efficiently, effectively and within the Spending Review envelope. CDG is made up of nine directorates, ranging from HR to Digital to Communications, bringing together teams with a broad range of professional expertise to shape decision making; managing risk to optimise benefits and promote value for money. It is this expert knowledge and skill set that enables the department to deliver its transport priorities.

We are looking for a talented EO to take on the role as the Director General\'s Diary Manager. This role is perfect for a pro-active, confident, dedicated, and enthusiastic self-starter who will thrive in a fast-paced and dynamic work environment. The role provides lots of opportunity for your personal and professional development within a diverse group in DfT and across Whitehall.

Responsibilities

Your responsibilities will include, but aren’t limited to:

• Work closely with a wide variety of internal and external stakeholders (e.g. across Whitehall, Permanent Secretaries’ office, Ministerial offices, Special advisers, HM Treasury, DfT Executive Agencies, and the variety of organisations with an interest in our work); to build high quality relationships; and represent the DG and Group as needed, giving a professional and courteous service at all times.
• Manage the DG’s diary, including ensuring that it is kept up-to-date and invites are sent out to relevant parties; arranging meetings to ensure the efficient use of the DG’s time; suggesting appropriate delegation of meetings; and proactively resolving any diary conflicts.
• Support, coordinate and manage arrangements for meetings, this includes booking rooms, collecting visitors, scheduling Microsoft Teams meetings, and sending them from the DGs diary when a virtual meeting is organised.
• Proactively alert the DG of urgent matters, flagging priority diary correspondence and invites, and taking the initiative to respond or seek guidance.
• Provide high quality administrative support to the DG and the wider team as needed, for example: researching and booking accommodation/travel, handling telephone enquiries, maintaining the required records of expenses and hospitality used by the DG, in the form of transparency returns.

For further information on the role, please read the role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process.