Deputy Company Secretary - Senior Vice President

Citigroup Inc.; Belfast; Hybrid; GBP 125,000 - 150,000; Full time

Job summary

A global financial institution in Belfast is seeking a Board and Governance Support professional. In this role, you will provide advisory services to the Management Board, coordinate Board meetings, and ensure compliance with governance standards. The ideal candidate has a relevant degree and excellent organizational skills, with experience in financial services preferred. This position offers a competitive salary, generous holidays, and a hybrid working model.

Benefits

Generous holiday allowance starting at 27 days

Discretionary annual performance bonus

Private medical insurance

Employee Assistance Program

Pension Plan

Paid Parental Leave

Special discounts for employees

Qualifications

• Experience in financial services in-house or with financial services clients is an advantage.
• Chartered status from the Chartered Governance Institute would be a plus.
• Excellent English language skills are essential.

Responsibilities

• Support the Company Secretary in governance services.
• Prepare meeting packs and minutes for governance meetings.
• Ensure compliance with statutory and regulatory requirements.

Skills

Organizational skills

Attention to detail

Time management

Team collaboration

Communication skills

Education

University degree in Governance, Law, Business, Administration, or Accountancy

Job description

Overview

Are you looking for a career move that will put you at the heart of a global financial institution? Then bring your skills in board services and corporate governance to Citi’s Company Secretarial Team.

By joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.

Team/Role Overview

This role is to support the Company Secretary in providing Board and governance support and advisory services to Citigroup Global Markets Europe AG; act as trusted advisor to the Management Board, the Supervisory Board and its Committees. You will be ensuring the integrity of the governance framework, being responsible for the efficient administration of a company. You will serve as a central point of contact for governance related topics on a day-to-day basis. You are required to work with the Company Secretary and Legal Counsel to ensure compliance with statutory and regulatory requirements and communicating and implementing decisions of the Boards. You will coordinate with Company Secretarial colleagues across the global organisation and teams of other Citi legal entities.

What you’ll do

Board Services

• Work closely with the Board chairs in setting the board agendas, creating meeting packs, attending and preparing robust meeting minutes for regular and extraordinary governance meetings of the Management Board, the Supervisory Board and its currently four committees, and the Shareholders’ meetings.
• Follow up and track post Board meeting action items.
• Assist in setting and maintenance of the Board meeting dates and calendars.
• Interact with a range of internal and external stakeholders.

Governance Services

• Organize and arrange Board training, tutorials and deep dive sessions.
• Support the annual Board self-evaluation, the skill and suitability assessment and the succession planning of the Boards.
• Onboard new Board members, assist with induction process.
• Take part in reporting of decisions according to German and EU regulations.
• Ensure good information flows within the Board and its committees and between senior management; liaison with CEO and CAO office.
• Maintain terms of reference, charters, by-laws and articles of association.
• Provide information requested by regulators, external auditors and Internal Audit.

What we’ll need from you

• University degree, ideally in Governance, Law, Business, Administration or Accountancy
• Chartered status from the Chartered Governance Institute (formerly Institute of Chartered Secretaries and Administrators - ICSA) would be an advantage
• Good awareness of corporate governance principles and practices
• Experience in financial services in-house or experience working with financial services clients would be an advantage.
• Excellent English language skills are essential, English native speaker and/or German language skills are a plus.
• Involvement in working on teams and influencing diverse resources and stakeholders; and working in large, complex organisations.
• Very good demonstrable organizational, time management and administrative skills; minute taking and meeting management skills are essential.
• Disciplined self-starter, able to work autonomously but also able to integrate into a larger team.
• Attention to detail, to work well under pressure.
• Ability to work effectively at a variety of levels in the organization, display highly effective networking and comfortable acting as an agent for positive change with agility and flexibility.
• Team player with strong ownership mentality.

What we can offer you

This is a role that will offer you the opportunity to gain deep legal entity governance knowledge and awareness, work closely with senior management and interact with almost every business, product and function, giving a ‘birds eye view’ of the firm. You will work in a large and complex organisation in a challenging and changing business environment, and gain holistic insights into the management of the firm and the international network.

Every day there will be new business challenges that will help you develop new skills that can drive your career.

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

By joining Citi Belfast, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as:

• Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure
• A discretionary annual performance related bonus
• Private medical insurance packages to suit your personal circumstances
• Employee Assistance Program
• Pension Plan
• Paid Parental Leave
• Special discounts for employees, family, and friends
• Access to an array of learning and development resources

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

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