Deputy Assistant to the CEO

Shell; Greater London; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading global energy provider is seeking a Deputy Assistant to the CEO in Greater London. This role involves providing effective and confidential administrative support primarily to the Executive Assistant and occasionally to the CEO. Responsibilities include managing logistics, calendar management, and ensuring smooth daily operations in a fast-paced environment. Candidates must demonstrate excellent communication skills and be able to handle sensitive information with integrity. This position offers competitive compensation and development opportunities.

Benefits

Competitive salary

Annual performance-related salary increase

Paid parental leave

Qualifications

• Proven experience in secretarial and administrative support to executive level leadership.
• Able to manage sensitive matters with integrity and discretion.
• Must work independently as well as part of a team.

Responsibilities

• Provide effective, efficient, and proactive administrative support.
• Manage challenging calendar management and logistics.
• Arrange detailed travel logistics including flights and accommodation.

Skills

Secretarial and administrative support experience

Excellent written and verbal communication

Time management skills

Proactive mindset

Attention to detail

Tools

Microsoft Office applications

DocuSign

SharePoint

Job description

, United Kingdom

Job Family Group :

Business Administration

Worker Type : Regular

Posting Start Date : December 17, 2025

Business Unit : Experience Level :

Early Careers

Job Description : What's the role

The CEO Office operates in a dynamic, fast-paced, and highly complex global environment. It is a close-knit team dedicated to ensuring the smooth running of the CEO's day-to-day activities. The team works collaboratively, with a strong emphasis on trust and teamwork.

The Deputy Assistant to the CEO will report to the Executive Assistant (EA) to the CEO and will provide effective, efficient, accurate, proactive and highly confidential administrative and secretarial support - primarily to the EA, as well as to the CEO's Business Advisor and, at times, directly to the CEO.

The main focus of this role is managing logistics such as events, travel, catering, hospitality and IT.

What to Expect

• The CEO Office is very dynamic, in an atypical and highly complex landscape. The role requires handling high-value and complex issues in a global context.
• The CEO Office frequently encounters urgent issues that require prompt support with calendar management, travel arrangements, and access to other leaders. Occasionally, flexibility outside standard office hours may be required to meet these demands.
• While the pace can be demanding and last-minute changes are common, the Deputy Assistant to the CEO is part of a close-knit team that values accuracy, service excellence, and proactive problem-solving. Resilience and adaptability are key to thriving in this role.
• Maintaining the highest degree of confidentiality in all matters is essential. A successful outcome of the pre-employment screening is part of the selection process.

What you'll be doing

• Provide effective, efficient, and pro-active administrative and secretarial support, dealing with matters of a highly confidential nature.
• Work closely with the EA on various administrative and logistical arrangements, including challenging calendar management, to optimise the CEO's time.
• Take full responsibility for continuation of diverse activities during the absence of the EA (for example on planned leave).
• Arrange detailed and accurate logistics for forthcoming travels, including proactive and timely arrangements in a cost and business efficient manner. Prepare travel itineraries, independently arranging flights, trains, passport renewals, visas, accommodation, and car transport.
• Ensure timely submission of expense claims and Gifts & Hospitality (G&H) entries.
• Support information management activities i.e., DocuSign, SharePoint sites, Diligent, and record management.
• Maintain a productive network of admin colleagues worldwide to support the needs of the CEO.

What you bring

• Proven experience in secretarial and administrative support to executive level leadership.
• Must be able to work independently as well as part of a team. This is of the highest importance.
• Excellent in written English and verbal communication skills with both internal & external parties across all levels.
• Has the maturity and presence to engage with a senior stakeholder group, both internally and externally.
• Able to interact at all levels. Will demonstrate an enthusiastic, proactive can-do and customer focused mindset.
• Professional and organized with the willingness to help, and ability to independently use a range of problem-solving skills while learning quickly. Enjoys taking the initiative and working autonomously.
• Able to manage sensitive matters with integrity and discretion, as there are continuous dealings with confidential and sensitive information in and outside of the company.
• Effective time management and personal effectiveness skills to work within tight (and often changing) deadlines, balancing competing priorities with proactiveness and independence. Displays a willingness to speak up to help manage workloads and ensure proactive prioritization.
• Operates within the context of high business criticality, with correspondingly important deadlines.
• Possesses influencing and persuasive skills in engaging with stakeholders, both internally and externally. Requires diplomacy.
• Has the ability and willingness to help support and partner with individuals across multiple teams and cultures.
• Eye for detail when completing tasks.
• Develops and maintains a sound understanding of business activities and objectives.
• Experience in corporate / global, cross‑cultural environments and time zones required.
• Proficiency in systematically maintaining accurate records pertaining to activities such as meetings, travel, correspondence, and events.
• Advanced computer literacy in various applications, activities and programs (ex : Diligent, SharePoint, Microsoft Office applications including Outlook, Outlook Calendar, Microsoft Teams, Concur, Corporate Travel, etc.).
• Upholds and demonstrates Shell core values: Honesty, Integrity and Respect, an eye for safety, and a commitment to authentic, honest, open, and transparent communication.

What we offer

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You'll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You'll be able to balance your priorities as you become the best version of yourself.

• Progress as a person as we work on the energy transition together.
• Continuously grow the transferable skills you need to get ahead.
• Work at the forefront of technology, trends, and practices.
• Collaborate with experienced colleagues with unique expertise.
• Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
• Perform at your best with a competitive starting salary and annual performance‑related salary increase - our pay and benefits packages are considered to be among the best in the world.
• Take advantage of paid parental leave, including for non‑birthing parents.
• Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
• Grow as you progress through diverse career opportunities in national and international teams.
• Gain access to a wide range of training and development programmes.

We'd like you to know that Shell has a bold goal : to become one of the world's most diverse and inclusive companies. You can get to know more about how we're working towards that goal, click here

We are committed to attracting a broader and more diverse pool of candidates. If this position doesn't feel like the perfect fit for your qualifications right now, we'd still love to hear from you. Consider creating a profile in our Talent Community so we can keep you in mind for future opportunities that may align with your skills.

Shell in The United Kingdom

Shell is a vital contributor to the UK, supporting energy security, jobs and economic value. We provide energy to fuel homes, hospitals, schools, vehicles, machinery and factories. Our history here dates back over 125 years. A UK-headquartered global energy leader, and leading FTSE multinational, we are active across the country's energy system.

In the years ahead, as the UK looks to strengthen energy security and deliver its 2050 net‑zero goal, Shell UK aims to play a crucial role. We aim to be a major investor in the UK energy system by helping our customers decarbonise with a focus on transport and industry.

DISCLAIMER :

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell / Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.