Departmental Co-ordinator

Leonardo UK Ltd; Easter Howgate; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading aerospace company in the UK is seeking a Functional Coordinator in Edinburgh to support a team of 350 members. The role involves administrative and analytical tasks, recruitment support, and maintaining data accuracy. Candidates should have strong organisational skills and be proficient in MS Office. This position offers flexible working arrangements with opportunities for professional development.

Benefits

Generous leave and flexi-days

Up to 15% employer pension contribution

Free mental health support

Access to online courses

Financial rewards for referrals

Up to £500 on flexible benefits

Flexible working hours

Qualifications

• Experience in a busy environment supporting administrative tasks.
• Capability to engage at senior levels with discretion.
• Self-motivated and adept at solving problems.

Responsibilities

• Support the Head of Function and People & Capability Lead.
• Track financial movements and assist with recruitment tasks.
• Maintain statistical information on headcount.

Skills

Comprehensive administrative / co-ordination experience

Excellent organisational skills

Good personal interaction skills

Ability to work on own initiative

Highly proficient in MS Office

Tools

MS Excel

MS Outlook

PowerPoint

Sharepoint

Confluence

Job description

Your impact

As Leonardo’s Electronic Engineering Department in Edinburgh continues to grow, we are excited to be offering a new opportunity for a Functional Co-ordinator. This role will provide support to the team, including the Head of Function (HoD) and People & Capability Lead (PCL). You will work with both to provide a range of administrative and analytical tasks, working to support the 350 people working within the department.

You will be confident in numerical analyses and representing data accurately and keeping data up to date. You will provide administrative support to facilitate the smooth running of the department, organising people, information and other resources as required for a large dynamic department within the Radar and Advanced Targeting line of business.

This is a 12-month fixed term contract initially, with the option to become permanent after review. You will be based at our Edinburgh site, with some flexible working options available.

You will work closely with the departmental team to use your skills and experience to support management activities as and when required. The types of activities to be performed include:

• Tracking the monthly functional financial movements, supporting the People & Capability Lead, identifying and investigating anomalies
• Provide recruitment support to the PCL, co-ordinating the distribution and feedback on CVs and candidates from stakeholders, the creation of new vacancies, organising interviews. This may cover the recruitment of permanent members of staff, early careers as well as contractors.
• To maintain statistical information on the function’s current headcount, taking into account movements due to retirement, recruiting, internal transfers, etc. to support the resourcing demands of the department
• To co-ordinate the onboarding of all new personnel to the function as well as offboarding those leaving the function
• Act as point of contact for the function for those requiring administration support for timesheets, travel, expenses, absences, etc.
• Assist with the organisation of departmental communications, briefings, attendance at recruitment and industry-engagement events, updating internal Confluence pages, etc
• Work as a member of a wider functional co-ordination team; assisting and covering for colleagues in other areas of the business as necessary

What you’ll bring

• Comprehensive administrative / co-ordination experience in a busy environment
• Professionalism and discretion to engage at the most senior levels
• Excellent organisational and time-management skills with an ability to adapt to changing demands
• Good personal interaction and relationship building skills
• Ability to work on own initiative against a variety of competing priorities, whilst maintaining accuracy
• Self-motivation with an aptitude for problem solving and driving issues to conclusion
• Ability to prioritise workload independently
• Highly proficient in using MS software, including Outlook and PowerPoint but particularly Excel, with an enthusiasm to use new tools such as Sharepoint and Confluence

Security Clearance

This role is subject to pre-employment screening in line with the UK Government’s Baseline Personnel Security Standard (BPSS). An additional range of Personnel Security Controls referred to as National Security Vetting (NSV) may apply, this could include meeting the eligibility requirements for The Security Check (SC) or Developed Vetting (DV). For more information and guidance please visit: www.leonardo.com/security-and-vetting

Why join us

At Leonardo, our people are at the heart of everything we do. We offer a comprehensive, company-funded benefits package that supports your wellbeing, career development, and work–life balance. Whether you\'re looking to grow professionally, care for your health, or plan for the future, we’re here to help you thrive.

• Time to Recharge: Enjoy generous leave with the opportunity to accrue up to 12 additional flexi-days each year.
• Secure your Future: Benefit from our award-winning pension scheme with up to 15% employer contribution.
• Your Wellbeing Matters: Free access to mental health support, financial advice, and employee-led networks championing inclusion and diversity (Enable, Pride, Equalise, Armed Forces, Carers, Wellbeing and Ethnicity).
• Rewarding Performance: All employees at management level and below are eligible for our bonus scheme.
• Never Stop Learning: Free access to 4,000+ online courses via Coursera and LinkedIn Learning.
• Refer a friend: Receive a financial reward through our referral programme.
• Tailored Perks: Spend up to £500 annually on flexible benefits including private healthcare, dental, family cover, tech & lifestyle discounts, gym memberships and more.
• Flexible working: Flexible hours with hybrid working options. For part time opportunities, please talk to us about what might be possible for this role.

For a full list of our company benefits please visit our website.

Leonardo is a global leader in Aerospace, Defence, and Security. Headquartered in Italy, we employ over 53,000 people worldwide including 8,500 across 9 sites in the UK. Our employees are not just part of a team—they are key contributors to shaping innovation, advancing technology, and enhancing global safety.

At Leonardo we are committed to building an inclusive, accessible, and welcoming workplace. We believe that a diverse workforce sparks creativity, drives innovation, and leads to better outcomes for our people and our customers. If you have any accessibility requirements to support you during the recruitment process, just let us know.

Be part of something bigger - apply now!

Primary Location: GB - Edinburgh

Contract Type:
Hybrid Working

Onsite