Conveyancing Legal Secretary

Diamond Search Recruitment; Gravesend; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency is seeking a Conveyancing Legal Secretary to support fee-earners in Gravesend. The ideal candidate will provide proactive legal secretarial and administrative support, manage correspondence, and ensure the efficient operation of the office. Candidates should possess strong word-processing skills, experience in handling client inquiries, and familiarity with legal office practices. This role offers an opportunity to work closely with legal professionals in a dynamic environment.

Responsibilities

• Support fee-earners in managing secretarial and administrative workload.
• Prepare correspondence from digital dictation and word processing.
• Organise and maintain filing systems.
• Work with fee-earners to ensure documentation meets client expectations.
• Respond to internal and external client needs professionally.
• Distribute firm’s post internally and ensure timely dispatch.
• Provide Reception cover as required.

Skills

Excellent word-processing and digital dictation skills

Experience of creation and amendments of long documents

Ability to manage large volumes of documents and data

Ability to manage a workload with competing deadlines

Recent practical experience of using word processing packages (preferably Microsoft Word)

Practical experience of handling client enquiries both by telephone and face-to-face

Recent experience of working in a legal office environment

Job description

About the job Conveyancing Legal Secretary

Diamond Search Recruitment are delighted to be supporting their client in recruiting for an experience Conveyancing Legal Secretary to join their team in Gravesend! You will support the team’s fee-earners by providing competent, efficient and proactive legal secretarial and administration support, including postal and Reception duties, for planned and unplanned shortfalls in secretarial staffing, covering vacancies and staff absences.

Key responsibilities:

• To support one or more fee-earners in the management of the secretarial and administrative workload, ensuring that the priorities of the department are met
• Accurate and timely preparation of correspondence from digital dictation and word processing
• Organisation of the file management system, including maintaining the relevant paper and electronic filing systems and archiving
• Proactively work with fee-earners to ensure relevant documentation is produced to meet clients’ expectations and the needs of the business
• Respond to internal and external client needs in a timely, professional, helpful and courteous manner
• Ensure that the firm’s post is distributed internally and sent out on time
• Provide Reception cover as required for breaks and absences
• Any other tasks which may reasonably be required from time to time

Key skills and knowledge:

• Excellent word-processing and digital dictation skills
• Experience of creation and amendments of long documents
• Ability to manage large volumes of documents and data
• Ability to manage a workload with competing deadlines
• Recent practical experience of using word processing packages (preferably Microsoft Word)
• Practical experience of handling client enquiries both by telephone and face-to-face
• Recent experience of working in a legal office environment

Apply today!

Diamond Search Recruitment are acting as an employment agency in regard to this role.