Contracts Office Administrator

Contract Scotland; Stirling; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction recruitment agency is seeking an Office Administrator based in Grangemouth, Scotland. The successful candidate will provide diverse administrative support, ranging from contract administration to health and safety documentation. This role requires excellent organizational skills and the ability to communicate effectively with various stakeholders. Applicants should have prior administrative experience in the construction industry and be proficient in Microsoft Office. The position is full-time and office-based, offering a dynamic work environment.

Qualifications

• Previous experience in an administrative role within construction or a related industry.
• Clear and confident communication skills able to work effectively with a range of personalities.
• Positive attitude with flexibility to adapt to changing priorities.

Responsibilities

• Support project teams with day-to-day contract and document administration.
• Assist with procurement and buying processes.
• Manage and maintain accurate records, including O&M manuals and compliance documentation.
• Provide planning and scheduling support to ensure projects run smoothly.
• Support health & safety administration and documentation updates.
• Liaise confidently with internal teams and external stakeholders.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Ability to manage multiple priorities

Job description

Office Administrator Construction

Location: Grangemouth
Hours: Full-time, office-based

We are working with a leading sports surfacing specialist who provides a complete 360 service for all sports surfaces from installation and maintenance through to the sustainable recycling of end‑of‑life artificial turf. As the business continues to grow, they are now looking for a confident and organised Office Administrator to join their busy team in Grangemouth.

In this varied role, you will provide administrative support across several key areas of the business, including contract administration, buying support, document control (O&M manuals), planning administration, and health & safety documentation. No two days will be the same, so you will need to be proactive, detail-focused, and able to manage multiple priorities in a fast‑paced environment.

Key Responsibilities

• Support project teams with day-to-day contract and document administration
• Assist with procurement and buying processes
• Manage and maintain accurate records, including O&M manuals and compliance documentation
• Provide planning and scheduling support to ensure projects run smoothly
• Support health & safety administration and documentation updates
• Liaise confidently with internal teams and external stakeholders

About You

• Previous experience in an administrative role within construction or a related industry
• Excellent organisational skills and strong attention to detail
• Clear and confident communication skills able to work effectively with a range of personalities
• Competent using Microsoft Office and general office systems
• Positive, can‑do attitude with the flexibility to adapt to changing priorities

If you are a strong administrator with construction experience and enjoy working as part of a close-knit, fast-moving team, we'd love to hear from you.

Legal Information:
We act as an employment agency for permanent work and as an employment business for temporary work.

For roles in the UK, applicants must be eligible to live and work in the UK.

We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.