Contract Support - Facilities Services

NG Bailey Facilities Services; Greater London; On-site; GBP 30,000 - 36,000; Full time

Job summary

A leading facilities management company in Greater London is seeking a motivated Contract Support. You will play a crucial role in operations, providing financial and operational expertise. Responsibilities include managing documentation, ensuring compliance, and supporting subcontractor relations. We seek candidates with experience in Facilities Management and proficiency in FM software. This position offers competitive salary, benefits, and opportunities for growth in a dynamic environment.

Benefits

25 Days Holiday + Bank Holidays

Up to 8% pension contribution

Personal Wellbeing and Volunteer Days

Private Medical Insurance

Flexible benefits including Gym Membership

Qualifications

• Previous experience in Facilities Management or Building Services.
• Proficient in Microsoft Office, especially Excel and Word, for detailed reports.
• Familiar with FM software packages for smooth contract execution.

Responsibilities

• Provide operational and financial support to the Contract Management teams.
• Manage job costing and track financials accurately.
• Ensure compliance with client requirements and statutory regulations.

Skills

Facilities Management

FM software packages

Attention to detail

Microsoft Office

Strong communication

Multi-tasking

Job description

Contract Support (Facilities Management)

Liverpool/Broadgate area

Permanent - Full time

Salary: £30,000 - £36,000 + Pension, Private Healthcare & Flexible Benefits

Summary

We are looking for a motivated Contract Support to play a crucial role in the smooth running of our operations. If you're someone who thrives in a fast-paced environment, loves solving problems, and has a knack for financial and operational administration, this is the role for you. As our Contract Support, you will be at the heart of our contract delivery process, supporting our teams with operational and financial expertise. You will make sure everything runs like clockwork, from managing documentation and job costing to ensuring compliance and providing top-tier client support. You'll work closely with both internal and external stakeholders, making a direct impact on the success of our contracts and business objectives.

Key Deliverables

• Collaborate with Our Teams: Provide operational and financial support to our Contract Management and Supervisory teams, ensuring everything runs smoothly.
• Stay on Top of the Details: Collate and maintain key contract and operational documentation, keeping things organised and up to date.
• Manage Job Costing: Use client systems to handle job costing with precision and accuracy - your attention to detail will be key.
• Report & Track Financials: Manage and monitor financials, including Work in Progress (WiP) and consumable trackers, keeping everything aligned with the contract forecast.
• Keep Compliance on Track: Ensure 100% statutory compliance, track client requirements, and schedule works when needed.
• Support Subcontractor Relations: Handle sub-contractor orders, keeping renewals and orders up to date with minimal disruption.

What we're looking for

If you're ready to bring your expertise to a team that values excellence and offers real career growth, we want to hear from you!

• Previous experience in Facilities Management or Building Services.
• You're familiar with FM software packages and can operate them with ease to ensure smooth contract execution.
• You have a keen eye for detail and a passion for staying organised in a fast-paced environment.
• You thrive under pressure and are able to multi-task and meet deadlines without breaking a sweat.
• You are proficient in Microsoft Office - especially Excel and Word - creating detailed reports with confidence.
• You're a strong communicator who can build great relationships with both engineers, subcontractors, and clients.
• You're flexible and proactive with a can-do attitude, always willing to go the extra mile to make sure the job gets done.

Benefits

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:

• 25 Days Holiday + Bank Holidays with an option to Buy/Sell additional days
• Pension with a leading provider and up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Life Assurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to choose from incl: Dental Insurance, Gym Membership, Give As You Earn, Travel Insurance, Tax Free Bikes.

Next Steps

As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.

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