Contract Support Associate

CBRE Local UK; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading property management firm in the City of London is seeking a Contract Support Associate who will provide exceptional customer service and administrative support. Key responsibilities include responding to client inquiries, managing vendor relationships, reviewing invoices, and ensuring compliance with safety standards. Ideal candidates should possess a High School Diploma or GED, along with relevant experience and skills in financial management and Microsoft Office. This role demands exceptional organizational and analytical abilities.

Qualifications

• 3-4 years of related job experience required.
• Comprehensive understanding of processes in own job function.
• Ability to communicate complex content clearly.

Responsibilities

• Respond to client inquiries and ensure timely service delivery.
• Review and approve maintenance billing invoices.
• Coordinate vendor onboarding and manage sub-contractor paperwork.

Skills

Customer service

Financial systems management

Microsoft Office proficiency

Organizational skills

Advanced math skills

Education

High School Diploma or GED

Job description

About the Role

As a CBRE Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

What You'll Do

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.
• Understand the scope of the contract and make sure that all work is carried out accordingly.
• Be a financial and operational systems champion. Suggest efforts to put in place cost‑saving opportunities to maximize customer and financial savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub‑contractor paperwork.
• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You'll Need

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.